WORKING AT ANCILLARE

Founded in 2006, we support the clinical trial supply network globally. Today, we are a rapidly growing, entrepreneurial company building upon our success and operational innovations to constantly meet the evolving needs of the life sciences industry.

TALENTED PROFESSIONALS.
A COMMITMENT TO CONTRIBUTING TO HUMAN HEALTH.


We expect our employees to support our culture of integrity, collaboration, accountability, innovation, communications, and teamwork and to be committed to delivering premium quality services and operational excellence.

Entrepreneurial Environment

We have an entrepreneurial culture, which means our team members each accept the responsibility to respond quickly to challenges. As part of a growing company, you’ll join a self-motivated team of experts in a positive, innovative, high-energy workplace.

Proven Track Record

Our experience has helped us develop innovative business models for our clients. As a part of our team, you’ll be able to leverage new ideas and contribute to programs and services for our clients.

Rapid Growth

In order to pursue high-growth markets, we have invested in facilities, certifications and infrastructure to best serve our clients. We expect to continue to grow rapidly and are building the right team to help us get there.

Committed to Excellence

At Ancillare, you’ll find a company dedicated to innovation and client service, and this dedication motivates and energizes our corporate culture. Our team members are passionate about their areas of expertise, but remain flexible, adjusting processes and priorities to accommodate changes in scale, geographies, or regulations.

Background

Current Openings:

We are currently seeking a Procurement Manager for our global organization headquartered in Horsham, PA (USA) to effectively manage the sourcing of clinical and ancillary supplies and equipment for worldwide clinical trials for global pharmaceutical, biotechnology, and medical device companies, as well as contract and medical research organizations. In this position, you will need to provide analysis including strategic analysis and insight into suppliers and markets, prepare clinical supply plans in support of new and revised study opportunities, participate in negotiation strategies, conduct RFPs, RFQs and quotation analysis, cost modeling and supplier management as well as oversee PO execution and required ERP activity. This position will report to the Senior Director of Supply Chain.

Responsibilities:

  • Sourcing: create and execute RFPs and RFQs. Build supply plans together with subsequent structured information analysis and business requirements.
  • Supplier and Supply Market Analysis: conduct detailed supplier and supply market analysis looking at facts, trends, and data analysis. Execute continuous learning and product awareness programs for procurement and project management colleagues. Steward a repository of specification templates to assist in defining supply requirements.
  • Supplier Performance Management: ensure appropriate supplier agreements and relationships have appropriate KPI’s and metrics to achieve a win-win relationship. Monitor, report, manage, and continuously improve supplier performance. Ensure supplier qualification criteria are being met. Coordinate Return Good Authorization activity.
  • Risk Management: ensure the appropriate contingency and remediation plans are in place for supply plans. Categorize the clinical and ancillary supply as high/medium/low risk per established guidelines.
  • Category Team Membership: be an active member on one or more sourcing teams utilizing the above essential functions in a spirit of continuous improvement to drive assurance and quality of supply, service, cost, and innovation.
  • Track Savings: manage, capture and report savings per company and customer requirements.
  • Work with procurement specialists to ensure the company funds are expended for clinical supplies in compliance with the corporate grant of authority table and in conjunction with approved supply plans.
  • Ensure customer satisfaction by developing strong collaboration and trust with internal stakeholders, customers and suppliers.
  • Enhance the department and organization by accepting ownership for accomplishing new and different opportunities in the spirit of continuous improvement.

Requirements:

  • Must be able to work well both independently and in a team environment.
  • Ability to work with employees at all levels of an organization.
  • Working knowledge of total sourcing spectrum from need identification to contract execution, including stakeholder and supplier management.
  • Detail oriented and well organized.
  • Collaborative mindset and aptitude to embrace change.
  • Proficient in Microsoft Excel, PowerPoint, Word and project software.
  • High degree of flexibility and adaptability to deal with ambiguous and dynamic situations.
  • Three to five years of procurement experience in lab supplies and/or clinical supplies required.
  • Bachelor’s degree or equivalent experience required.

We are currently seeking a Supply Chain Specialist for our global organization headquartered in Horsham, PA (USA) to manage the flow of information and materials for global clinical trials. This position will report to the Director, Logistics and Global Expansion.

Responsibilities:

  • Support preparing estimates for freight, duties and taxes to be used by the Client Proposal Group (CPG) team.
  • Prepare documentation for all estimates.
  • Contact vendors for additional documentation required for importation of supplies.
  • Create and maintain reports on cost avoidances, freight costs and other shipping metrics.
  • Update ERP system with information as defined by management (Item information, HTS codes, pricing, etc.).
  • Manage return shipments to include creating shipping labels and related carrier management activities.
  • Place and track Purchase Orders with suppliers.
  • Communicate with shipping carriers to assist in delivery delay issues (missing documentation, incorrect address/contact information, etc.)
  • Support logistics strategies by documenting global distribution capabilities, transportation and depot suppliers and quality requirements.
  • Develop and maintain Supply Chain metrics.

Requirements:

  • Two to five years of experience in logistics and/or Supply Chain Management preferred.
  • Associate or Bachelor’s degree preferred, equivalent experience required.
  • Project Management or Clinical Supply training a plus.
  • Must be detail oriented and organized.
  • Ability to understand the clinical supply chain process.
  • Strong data mining experience.
  • Understanding of costs associated with product supply and fulfillment.
  • Rigor to adhere to SOPs and regulatory compliances.
  • Effective communication skills across all levels of the organization and outside agencies/vendors/clients.
  • Experience in effectively using Microsoft Office Suite to capture and present information.
  • Flexibility, results oriented and self-motivated.
  • Ability to successfully collaborate in a team environment.
  • Ability to multitask under tight guidelines and timeframes.
  • Knowledge of and preferable certified in Lean/Six Sigma, Continuous Improvement Process.
  • Ability to travel and work overtime if required.
  • Perform other duties as assigned.

We are currently seeking a Project Manager to join our team in Horsham, PA (USA) to effectively managing the flow of products to global clinical trial locations. This position will report to the Senior Director of Sponsor Services and lead a project team during protocol formulation and interface directly with clients, management, quality assurance, and logistics teams to manage all clinical and ancillary supply operations and processes.

Responsibilities:

  • Interface with the client to gain project scope and timeline.
  • Manage the scope of work for each project and the implementation of protocol.
  • Ensure all processes are implemented and completed according to all relevant SOPs, quality assurance and logistics recommendations and the company’s strategic direction.
  • Manage study start-up, day to day interactions with sites, study team and internal project team and stakeholders.
  • Manage and liaison relationships between the organization and client to communicate all relevant information, including recommendations, requirements and progress of project.
  • Coordinate and execute monthly status reports for clients.

Requirements:

  • PMP certification preferred.
  • Two to three years of experience working in Project Management.
  • Bachelor’s degree preferred, or equivalent Project Management work experience required.
  • Experience working in pharmaceutical or clinical supply required.
  • Detail oriented and well organized is a must.
  • Strong communication and interpersonal skills.
  • Must be able to meet deadlines and deliver quality work output within tight timeframe.
  • Understanding of key global regulations including GCP and GMP preferred.
  • Strong leadership skills and proven ability to influence and gain collaboration required.
  • Must be able to work well independently and in a team environment.

We are currently seeking a Business Financial Analyst for our global organization headquartered in Horsham, PA (USA).  This position reporting directly to the Vice President of Finance ensures the operational excellence of the organization, partnered with department leaders to accurately model and report financial costs of the services provided in support of profitability analysis. This position works closely with ownership and executive leadership to monitor and analyze sales and operations from project proposal to completion as the financial expert providing assistance in the pursuit of new opportunities and retention and analysis of current.

Responsibilities:

  • Provide financial support to all sales and operations levels regarding the company’s negotiation process.
  • Complete profitability audits of contracts as they relate to contract compliance.
  • Collecting and analyzing the project’s business requirements and transferring the same knowledge to development team.
  • Providing suggestions to the development team during the development stage of project to meet the client’s needs.
  • Maintain financial models for pricing bids and supply financial information to leadership, which allows them to make business decisions about pricing for clients and prospects.
  • Provide financial analysis for all new and incremental business
  • Prepare company financial performance metrics and ratios for RFP bid packages
  • Accurately report and model the financial costs of the servicing business segments in support of profitability analysis.
  • Documenting the acquired results of analysis and workflows.
  • Coordinating with business development, procurement, logistics, project management to determine issues in services and analyze data results for performance at start up and pre-determined milestones during the length of study.
  • Perform ad hoc financial analyses and projects as required.
  • Other duties as may be assigned.

Requirements:

  • Bachelor’s degree in Finance or Accounting and related work experience developing financial metrics or reviewing financial statements.
  • Three years or more of experience in Data Mining & Analysis.
  • Master’s Degree in Business Administration is a plus.
  • Supply Chain Analytics experience preferred.
  • Ability to gather and interpret relevant data and information.
  • Ability to analyze and document complex business processes.
  • Effective communicator, both technically and professionally; able to interact with senior management and effectively disseminate critical information verbally and in writing to all levels of the organization.
  • Attention to detail, accuracy is a must.
  • Professional presentation/public speaking skills a plus.
  • Advanced Microsoft Office experience – primarily Excel.
  • Demonstrated problem solving, confidence, and decision making ability to manage shifting priorities, demands and timelines.
  • Multitasking in a deadline driven environment experience a plus.
  • Must be comfortable operating autonomously from time to time and taking ownership of projects and the results.
  • Must be able to work well both independently and in a team environment with little supervision.

We are currently seeking an experienced Director of Business Development for our Asia Pacific Market. This position reports to the Vice President, Asia Pacific and is responsible for seeking out and procuring new business opportunities, maintaining and growing existing business opportunities while further promoting and establishing the organization’s mission, values, and culture.

Establishing new and building on existing business relationships and marketing plans this role will drive revenues, attend to client requests and proposals and ensure all client deliverables are successfully met on time.

Responsibilities:

  • Build a network of new potential clients to drive new business opportunities and grow a viable pipeline of business to grow new sources of revenue.
  • Establish, build and maintain business contacts and relationships within designated and new client companies.
  • Work to implement metrics and management systems to successfully track progress of the overall business development operation, managing the sales process from initial contact to RFI/RFP completion to implementation and transition plans.
  • Collaborate with clients to obtain project or program specifications, timelines and requirements and communicate awards, new business, timelines and other requirements to other departments/internal colleagues. Working collaboratively with internal stakeholders ensure the accurateness of the company proposal to the clients’ needs, inclusive of regulatory and legal compliance.
  • Attend tradeshows, conferences, and other marketing events to generate awareness for Ancillare.

 Requirements:

  • Bachelor degree preferred.
  • Minimum of seven years of proven professional experience working in a business development role.
  • Ability to read, write, speak, and understand English.
  • Minimum GCE “A” level required.
  • Extensive and current contacts within the pharmaceutical/biotechnology industry.
  • Five or more years of experience working in pharmaceutical/biotechnology, CRO or related industry required.
  • Flexibility to work under pressure while maintaining a professional demeanor.
  • Demonstrated verbal and written communication and interpersonal skills.
  • Solid relationship management skills with ability to partner with external and internal clients.
  • Superior business development operations practical knowledge.
  • Ability to travel up to 70% of the time as needed.
  • Proficient in Microsoft Office skills.

 Location: China, Japan, Singapore

We are currently seeking an experienced Procurement Manager- Supply Sourcing Specialist for our Singapore office who will effectively manage the sourcing of clinical and ancillary supplies for worldwide clinical trials for global pharmaceutical, biotechnology, and medical device companies as well as Contract and Medical Research Organizations. This position reports to the Vice President, Asia Pacific and will regularly interact with the Global Leader of Procurement and Logistics at our global headquarters in Horsham, PA (USA).

Responsibilities:

  • Sourcing: create and execute RFPs and RFQs. Build supply plans together with subsequent structured information analysis and business requirements.
  • Supplier and Supply Market Analysis: conduct detailed supplier and supply market analysis looking at facts, trends, and data analysis. Execute continuous learning and product awareness programs for procurement and project management colleagues. Steward a repository of specification templates to assist in defining supply requirements.
  • Supplier Performance Management: ensure appropriate supplier agreements and relationships have appropriate KPI’s and metrics to achieve a win-win relationship. Monitor, report, manage and continuously improve supplier performance. Ensure supplier qualification criteria are being met. Coordinate Return Good authorization activity.
  • Risk Management: ensure the appropriate contingency and remediation plans are in place for supply plans. Categorize the ancillary supply as high/medium/low risk per established and documented guidelines.
  • Category Team Membership: participate on one or more sourcing teams utilizing the above essential functions in a spirit of continuous improvement to drive assurance and quality of supply, service, cost, and innovation.
  • Track Savings: capture, manage, and report savings per company and customer requirement.
  • Fiduciary Responsibility: work with procurement specialist to ensure the company funds are expended for clinical and ancillary supplies in compliance with the corporate grant of authority table and in conjunction with approved supply plans.
  • Collaboration: ensure customer satisfaction by developing strong collaboration and trust with internal stakeholders, customers, and suppliers.
  • Accountability and Innovation: enhance the department and organization by accepting ownership for accomplishing new and different opportunities in the spirit of continuous improvement.

Requirements:

  • Bachelor degree from an accredited college/university or equivalent years of experience.
  • Five (5) years of procurement experience in one of the following industries: laboratory, clinical and ancillary supplies, pharmaceutical, or hospital.
  • Ability to read, write, speak, and understand English.
  • Minimum GCE “A” level required.
  • Working knowledge of total sourcing spectrum from need identification to contract execution, including stakeholder and supplier management.
  • Proficient in Microsoft Office, including Excel, Word, Outlook & PowerPoint.
  • Demonstrated working knowledge of ERP systems.
  • Collaborative mindset, aptitude to embrace change and high degree of adaptability to work through ambiguous and dynamic situations.
  • Must have strong verbal and written communication and effective interpersonal skills.
  • Ability to prioritize and organize tactically while thinking strategically.
  • Must have a track record of dependability, consistency, and reliability.
  • Proven ability to work effectively with employees across all levels of the organization.

We are currently seeking a Director of Regulatory Compliance for our global organization headquartered in Horsham, PA (USA). This position reporting to the Vice President, Supply Chain will develop and implement strategy while providing direction and leadership to the organization. This position is responsible for the development and deployment of policies, procedures, and programs designed to minimize risk, enable compliant business operations, products and services and drive uncompromised supply chain integrity.

Responsibilities:

  • Manage the company-wide global trade compliance organization.
  • Cultivate an environment where associates respect and adhere to the organization standards of integrity and ethics.
  • Act as Subject Matter Expert on all trade regulation globally.
  • Work collaboratively with all members of the team in all functional and business areas to ensure compliance with process, procedures, and requirements.
  • Manage and develop Compliance Operations to aid in building and enhancing compliance process capabilities, drive compliance improvement.
  • Drive regulatory outreach to build relationships and influence decisions for risk monitoring and mitigations.
  • Provide oversight to organization-wide training planning, implementation and documentation as it relates to SOPs, quality, regulatory, and trade compliance.
  • Educate all departments in interpreting and complying with regulations. Maintain up to date knowledge of policies, regulations, guidelines and industry standards.

Requirements:

  • 10+ years of progressive experience in trade compliance with at least two years in a supervisory or managerial role required.
  • Bachelor’s degree required.
  • Experience with medical devices, CRO or ancillary support desirable.
  • Experience in the business application of import/export regulations and the ability to identify and address compliance issues.

We are currently seeking a Proposal Associate II for our global organization headquartered in Horsham, PA (USA) with outstanding communication skills to manage the RFI/RFP response, proposal and quote generation process. This full-time position, reporting directly to the Associate Director of Client Proposal Group, will prepare, review, and negotiate proposals engaging Business Development, Project Management, Procurement, Logistics, and other departments as needed and at the appropriate time to help ensure smooth transition of proposals from initial RFP through final proposal award and handoff to project management. 

Responsibilities:

  • Work with team members within Business Development and Project Management departments to conduct appropriate research, effectively communicate status and prepare proposals, using strong relationship management skills.
  • Facilitate pricing discussions with key team members.
  • Draft proposal budget reflecting agreed upon proposal components.
  • Ensure accuracy, consistency and price competitiveness.
  • Participate in client calls related to requests for proposals, budget discussions and requests for information.
  • Provide quality deliverables under tight timeframes and deadlines.
  • Record and maintain all agreed upon metrics.

Requirements:

  • Two to three years of experience working in direct proposal development and management in a CRO, pharmaceutical, or related industry.
  • Bachelor’s degree in Finance, business or other related field required.
  • Must be able to work well both independently and in a team environment.
  • Proficient in MS Office.
  • Must have excellent oral and written communication skills.
  • Must be detailed oriented and organized.

We are currently seeking a Quality Manager for our Singapore office to manage the daily functions of the Singapore distribution Quality Assurance department. The site Quality Manager is responsible for the maintenance and flawless execution of the Quality Management System, providing and leading customers both internal and external to a quality-focused experience.

Responsibilities:

  • Create, review, update, distribute, and train Standard Operating Procedures (SOPs) and related documents.
  • Provide oversight to, or perform, site training, planning, implementation, and documentation as it relates to SOPs and quality.
  • In collaboration with the Director of Quality Assurance design and conduct training to improve worker performance and knowledge of Standard Operating Procedures.
  • Ensure all processes contributing to the performance of company activities are conducted properly at site.
  • Evaluate the quality of events, incidents, queries and complaints, collaborating with the Director of Quality Assurance as required or needed.
  • Provide Director of Quality Assurance, site leadership and executive leaders as may be requested the status of quality levels of staff, systems and production activities.

 Requirements

  • Minimum of an Associate degree/ Polytech diploma required, preferably in Business/Finance/Supply Chain or related area or equivalent years of experience.
  • Bachelor/Graduate/Master degree preferred.
  • Five or more years of experience in Quality Assurance within a Contract Research Organization (CRO) or comparable environment required with at least two years in a supervisory or managerial role preferred.
  • Experience with contract packaging or ancillary support desirable.
  • Demonstrated working knowledge of continuous improvement systems (ISO, lean/Six Sigma, etc.) highly desirable.

We are currently seeking an Accounts Payable Clerk for our global organization headquartered in Horsham, PA (USA) with exceptional organizational skills to perform Accounts Payable and clerical tasks, manual and electronic in support of company operations. This position reporting to the Accounting Manager will audit accounts payable invoices and provide a high level of customer services to internal and external customers.

Responsibilities:

  • Match, batch, and code invoices.
  • Enter, post and reconcile batches.
  • Research and resolve accounts payable issues with internal customers.
  • File and keep documents organized.
  • Match invoices with received reports and purchase orders.
  • Audit accounts payable invoices/client statements of work.
  • Maintain regular and predictable attendance within prescribed guidelines.
  • Assist Accounting Manager and within the company as necessary; perform duties as assigned.

Requirements:

  • High school diploma or equivalent required.
  • 3 or more years of Accounts Payable experience required.
  • Associate degree or business school training a plus.
  • Experience working with Microsoft Dynamics a plus.
  • Ability to read, write, speak, and understand English.
  • Must be detail oriented and organized.
  • Effective communication and interpersonal skills.
  • Working knowledge of Microsoft Office Suite including Word, Excel, and Outlook required.
  • Proficient data entry/typing skill preferred.
  • Possess a clear understanding of general office etiquette and procedures.
  • Ability to work effectively with little supervision in a team or as an individual contributor.
  • Flexibility to work under pressure while maintaining a professional demeanor.
  • Work overtime and travel as required.
  • Must have a track record of dependability, consistency, and reliability.

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INTERESTED IN JOINING THE TEAM?

We’ll contact you if your qualifications match a current opening.