WORKING AT ANCILLARE

Founded in 2006, we support the clinical trial supply network globally. Today, we are a rapidly growing, entrepreneurial company building upon our success and operational innovations to constantly meet the evolving needs of the life sciences industry.

TALENTED PROFESSIONALS.
A COMMITMENT TO CONTRIBUTING TO HUMAN HEALTH.


We expect our employees to be committed to delivering premium quality services and operational excellence and supportive of our values based culture of integrity, collaboration, accountability, innovation, communications, and teamwork.

Entrepreneurial Environment

We have an entrepreneurial culture, which means our team members each accept the responsibility to respond quickly to challenges. As part of a growing company, you’ll join a self-motivated team of experts in a positive, innovative, high-energy workplace.

Proven Track Record

Our experience has helped us develop innovative business models for our clients. As a part of our team, you’ll be able to leverage new ideas and contribute to programs and services for our clients.

Rapid Growth

In order to pursue high-growth markets, we have invested in facilities, certifications and infrastructure to best serve our clients. We expect to continue to grow rapidly and are building the right team to help us get there.

Committed to Excellence

At Ancillare, you’ll find a company dedicated to innovation and client service, and this dedication motivates and energizes our corporate culture. Our team members are passionate about their areas of expertise, but remain flexible, adjusting processes and priorities to accommodate changes in scale, geographies, or regulations.

Competitive Benefits

At Ancillare, our employees’ quality of life is incredibly important to us. Therefore, we offer competitive compensation and multiple benefits for you and your family, including:

Health and Wellness
  • Three Medical Plans, including a Savings Plus HNOption plan with HSA (Health Savings Account), a PPO (Preferred Provider Organization) plan, and a high-deductible PPO plan with HSA (Health Savings Account)
  • Dental PPO and DMO Plan
  • Vision Plan

Financial Well-Being

Financial Well-Being
  • 401 (k) Retirement Plan with Company Match
  • Short and Long Term Disability
  • Life and Disability Insurance

Personal Advantages
  • Paid Vacation and Holidays
    (24 days with ability to roll over five days each year)
  • Flexible Hours
  • Gym Discount Program
Background

Current Openings:

We are currently seeking a Project Manager to join our team in Horsham, PA (USA) to effectively managing the flow of products to global clinical trial locations. This position will report to the Senior Director of Sponsor Services and lead a project team during protocol formulation and interface directly with clients, management, quality assurance, and logistics teams to manage all clinical and ancillary supply operations and processes.

Responsibilities:

  • Interface with the client to gain project scope and timeline.
  • Manage the scope of work for each project and the implementation of protocol.
  • Ensure all processes are implemented and completed according to all relevant SOPs, quality assurance and logistics recommendations and the company’s strategic direction.
  • Manage study start-up, day to day interactions with sites, study team and internal project team and stakeholders.
  • Manage and liaison relationships between the organization and client to communicate all relevant information, including recommendations, requirements and progress of project.
  • Coordinate and execute monthly status reports for clients.

Requirements:

  • PMP certification preferred.
  • Two to three years of experience working in Project Management.
  • Bachelor’s degree preferred, or equivalent Project Management work experience required.
  • Experience working in pharmaceutical or clinical supply required.
  • Detail oriented and well organized is a must.
  • Must have strong communication and interpersonal skills.
  • Must be able to meet deadlines and deliver quality work output within tight timeframe.
  • Understanding of key global regulations including GCP and GMP preferred.
  • Strong leadership skills and proven ability to influence and gain collaboration required.
  • Must be able to work well independently and in a team environment.

We are currently seeking a Proposal Associate I for our global organization headquartered in Horsham, PA (USA) with outstanding communication skills to manage the RFI/RFP response, proposal, and quote generation process. This full-time position, reporting directly to the Associate Director of Client Proposal Group, will prepare, review, and negotiate proposals engaging Business Development, Project Management, Procurement, Logistics, and other departments as needed and at the appropriate time to help ensure smooth transition of proposals from initial RFP through final proposal award and handoff to project management.

Responsibilities:

  • Manage all RFI/RFP responses, proposals, and quote generation processes.
  • Work with functional team members within business development and project management departments to conduct appropriate research, effectively communicate status, and prepare proposals, using strong relationship management skills.
  • Schedule and facilitate strategy meetings with functional leads to identify potential issues, client requirements, and key strategies to be addressed.
  • Record and communicate agreement on deliverables, strategies, and timelines resulting from strategy meeting(s). Ensure adherence through meaningful communication and follow up
  • Facilitate pricing discussions with key functional team members. Draft proposal budget reflecting agreed upon proposal components and strategies. Ensure accuracy, consistency, and price competitiveness.
  • Craft meaningful proposals for clients by accurately reflecting strategic decisions and accurately capturing proposal details. Ensure accurate mapping to client budget specifications.
  • Provide quality deliverables under tight timeframes and deadlines. Record and maintain all agreed upon metrics.
  • Work overtime as required during peak periods and/or to meet deadlines. Maintain regular and predictable attendance within prescribed guidelines.
  • Perform other duties as assigned.

Qualifications:

  • Direct proposal development and management experience in a CRO, pharmaceutical, or related environment preferred.
  • Bachelor’s degree in Finance, Business, or Life Science required or equivalent work experience.

Requirements:

  • Detail oriented, accurate and organized.
  • Ability to work on multiple projects simultaneously.
  • Proven ability to work in a fast paced, time sensitive environment.
  • Effective oral and written communication skills.
  • Proficient with Microsoft Office suite including Word, Excel, and PowerPoint.
  • Effectively work independently and in a team environment.
  • Demonstrated ability to effectively communicate and work across all levels of the organization resulting in timely completion of quotation preparation process.

We are currently seeking a Business Financial Analyst for our global organization headquartered in Horsham, PA (USA).  This position reporting directly to the Vice President of Finance ensures the operational excellence of the organization, partnered with department leaders to accurately model and report financial costs of the services provided in support of profitability analysis. This position works closely with ownership and executive leadership to monitor and analyze sales and operations from project proposal to completion as the financial expert providing assistance in the pursuit of new opportunities and retention and analysis of current.

Responsibilities:

  • Provide financial support to all sales and operations levels regarding the company’s negotiation process.
  • Complete profitability audits of contracts as they relate to contract compliance.
  • Collecting and analyzing the project’s business requirements and transferring the same knowledge to development team.
  • Providing suggestions to the development team during the development stage of project to meet the client’s needs.
  • Maintain financial models for pricing bids and supply financial information to leadership, which allows them to make business decisions about pricing for clients and prospects.
  • Provide financial analysis for all new and incremental business
  • Prepare company financial performance metrics and ratios for RFP bid packages
  • Accurately report and model the financial costs of the servicing business segments in support of profitability analysis.
  • Documenting the acquired results of analysis and workflows.
  • Coordinating with business development, procurement, logistics, project management to determine issues in services and analyze data results for performance at start up and pre-determined milestones during the length of study.
  • Perform ad hoc financial analyses and projects as required.
  • Other duties as may be assigned.

Requirements:

  • Bachelor’s degree in Finance or Accounting and related work experience developing financial metrics or reviewing financial statements.
  • Three years or more of experience in Data Mining & Analysis.
  • Master’s Degree in Business Administration is a plus.
  • Supply Chain Analytics experience preferred.
  • Ability to gather and interpret relevant data and information.
  • Ability to analyze and document complex business processes.
  • Effective communicator, both technically and professionally; able to interact with senior management and effectively disseminate critical information verbally and in writing to all levels of the organization.
  • Attention to detail, accuracy is a must.
  • Professional presentation/public speaking skills a plus.
  • Advanced Microsoft Office experience – primarily Excel.
  • Demonstrated problem solving, confidence, and decision making ability to manage shifting priorities, demands and timelines.
  • Multitasking in a deadline driven environment experience a plus.
  • Must be comfortable operating autonomously from time to time and taking ownership of projects and the results.
  • Must be able to work well both independently and in a team environment with little supervision.

We are currently seeking a Director, Business Development for the New England region to obtain new business development opportunities, maintain, and grow existing business opportunities, while further helping to establish and promote the company’s mission, vision, and culture.  Build business relationships, drive revenues, attend to client requests and proposals, and ensure all client deliverables are successfully met on time.

Responsibilities:

  • Plan, develop, organize, and help direct the company’s business development operations and performance.
  • Establish and maintain business contacts and relationships within designated client companies.
  • Build a network of new potential clients to drive new business opportunities and grow pipeline of business.
  • Help to implement metrics and management systems to successfully track progress of the overall business development operation.
  • Uncover new sources of revenue and promote company deliverables with existing clients.
  • Ensure overall client satisfaction and consistent quality of excellence and service.
  • Manage the sales process from initial contact to RFI/RFP completion to implementation and transition plans.
  • Obtain, prepare, and present new business proposals as needed.
  • Promote Ancillare’s capabilities, quality, and specialization services.
  • Conduct Ancillare’s capabilities presentations to clients.
  • Manage client relationships to ensure all needs are satisfactorily met and fully outsourced; long lasting engagements are created with Sponsor companies.
  • Collaborate with clients to obtain project or program specifications, timelines and requirements and communicate awards, new business, timelines and other requirements to other departments/internal counterparts as necessary.
  • Develop plans to meet client requirements and specifications.
  • Maintain positive, open communication with clients, providing updates to clients for ongoing programs/projects, act as liaison between clients and Ancillare.
  • Manage and track business development efforts and activities, and report to Executive Management.
  • Ensure, in coordination with Project Management, Procurement, Logistics and other departments (as necessary) a solid understanding of the operative aspects of the program/project as required by the client.
  • Ensure, in coordination with the Proposal’s Team, the accurateness of the company’s proposal to our clients’ needs, inclusive of regulatory and legal compliance.
  • Attend trade shows, conferences, and other marketing events to generate awareness of Ancillare and its services.

Requirements:

  • Bachelor’s degree preferred (or higher).
  • A minimum of 7 years professional experience, with a proven track record, working in a business development role.
  • 5+ years of experience in a pharmaceutical/biotechnology, CRO, or related industry required.
  • Relationships in pharmaceutical/biotechnology a plus.
  • Excellent presentation, interpersonal, and relationships skills necessary.
  • Excellent verbal and written communication skills.
  • Superior business development operations practical knowledge.
  • Ability to work both strategically and tactically, and independently.
  • Strong leadership skills with a professional presence and demeanor to champion the organization;
  • Excellent negotiation skills.
  • Ability to travel up to 70% of the time, or as needed.
  • Organized, strong record retention, and time management skills.
  • Excellent independent decision making and creative problem solving skills
  • Ability to develop, organize, and manage multiple tasks.

We are currently seeking a Buyer for our global organization headquartered in Horsham, PA (USA) to act as the primary point of entry and execution for the oversight of the purchase order management process. Assist with and facilitate approved supplier and supply plan compliance, as well as be responsible for developing and maintaining exceptional internal and external customer service levels. This position will report to the Supplier Relationship Manager.

Responsibilities:

  • Provide support and assistance as required to the Supplier Relationship Manager.
  • Manage the purchase order process including the receipt of and review of purchase requisitions in compliance with the Ancillare approved supplier list, individual study supply plans and corporate Grant of Authority.
  • Place purchase order with suppliers including the coordination of any necessary proforma invoices and internal client invoicing documents required at time of PO placements as required.
  • Request batch specific documentation and certifications required from supplier based on immediate and eventual shipping/distribution needs.
  • Track supply delivery alerting internal stakeholders of estimated delivery times, changes in those times and holding the supplier accountable for meeting agreed upon dates.
  • Act as primary point of contact for all receiving discrepancies including missing PI reference, quantity discrepancies, and incorrect materials.
  • Manager return to Vendor process as required including obtaining authorizations from suppliers and working with Ancillare distribution center personnel to label and coordinate return.
  • Ensure proper crediting and inventory replenishment by the supplier as required.
  • Respond to accounting inquiries regarding vendor invoices.
  • In partnership with Finance locate and provide required missing internal documentation to facilitate payment process.
  • Manage supplier requests for updates on invoice payment status.
  • Provide feedback and or metrics on specific supplier performance as required.
  • Assist in the completion of supplier contracts, confidentiality agreements, credit applications and other required documents as needed.
  • Support the Ancillare supplier set-up process as defined by Ancillare SOP.

Qualifications:

  • Three to five years of Procurement experience required, ideally in the pharmaceutical industry or a Contract Research Organization.
  • Bachelor degree or equivalent relevant professional experience required.

Requirements:

  • Must be able to effectively communicate both orally and in writing across multiple levels of the organization both internal and external.
  • Detail oriented, organized, and possessing a comfort level with procurement functional language.
  • Ability to set priorities and respond to changing priorities while working in times of ambiguity.
  • Excellent interpersonal skills with a demonstrated ability to collaborate and engage as a team player.
  • Strong customer service orientation.
  • Proficient with Microsoft Office suite including Word, Excel, and PowerPoint.
  • Proven ability to work within ERP system, Microsoft Dynamics preferred.

We are currently seeking a Vice President of Global Quality Assurance for our global organization headquartered in Horsham, PA (USA) to ensure the organization operates at a high level of quality and in compliance with customer and regulatory expectations.

Responsibilities:

  • Create, review, and update Standard Operating Procedures (SOPs) and related documents.
  • Provide oversight of company-wide training program as it relates to SOPs and Quality.
  • Ensure all processes contributing to the performance of company activities are conducted according to company and or industry standards.
  • Assist with the evaluation of events, incidents, queries, and complaints.
  • Partner with, and influence, operations coworkers to embed procedural compliance and quality into their daily transactional activities.
  • Oversee and facilitate or perform internal, vendor, and customer audits.
  • Assist with the evaluation of internal/external deviations.
  • Manage the recall process.
  • Collaborate with Management and Senior Leadership Team to strategize quality improvements.
  • Provide strategic quality leadership to Senior Management.
  • Provide regulatory guidance to team members as required.
  • Perform external audits of suppliers.
  • Travel and support company activities outside normal work hours as necessary.
  • Perform other duties as assigned.

Qualifications:

  • Fifteen or more years of experience in Quality Assurance within a pharmaceutical or Contract Research Organization (CRO), or comparable industry with at least ten years in a supervisory or managerial role required.
  • Bachelor’s degree or equivalent work experience required.
  • Experience with devices, contract packaging, or ancillary support desirable.

Requirements:

  • Knowledge of quality systems including CAPA, change control, deviations and investigations.
  • Unsurpassed attention to detail. Organized.
  • Strong verbal and written communication and effective interpersonal skills.
  • Proficient with Microsoft Office suite including Word, Excel, and PowerPoint.
  • Proven ability to work within ERP system, Microsoft Dynamics preferred.
  • Strong problem solving capability.
  • Demonstrated skills of time management and relationship management.
  • Ability to work with employees at all levels of the organization.

We are currently seeking a Proposal Associate I for our Singapore office.  This position reporting directly to the Director of Business Operations Singapore manages the RFI, RFP, proposal, and quote process. This position will establish agreement on timelines and deliverables, communicate with team members and project management coworkers to ensure Ancillare and client expectations and needs are satisfactorily and consistently met and/or exceeded with respect to the quote preparation process. Prepare and review proposals/quotes in close communication with functional team members. Engage Business Development, Project Management, Procurement, Logistics, and other functional departments as needed at the appropriate time and level to ensure smooth transition of proposals from initial RFP through final proposal submission, award and final handoff to Project Management.

Responsibilities:

  • Manage all RFI/RFP responses, proposals, and quote generation processes.
  • Work with functional team members within Business Development and Project Management departments to conduct appropriate research, effectively communicate status, and prepare proposals, using strong relationship management skills.
  • Schedule and facilitate strategy meetings with functional leads to identify potential issues, client requirements, and key strategies to be addressed.
  • Record and communicate agreement on deliverables, strategies, and timelines resulting from strategy meeting(s). Ensure adherence through meaningful communication and follow up.
  • Facilitate pricing discussions with key functional team members. Draft proposal budget reflecting agreed upon proposal components and strategies. Ensure accuracy, consistency, and price competitiveness.
  • Craft meaningful proposals for clients by accurately reflecting strategic decisions and accurately capturing proposal details. Ensure accurate mapping to client budget specifications.
  • Provide quality deliverables under tight timeframes and deadlines. Record and maintain all agreed upon metrics.
  • Work overtime as required during peak periods and/or to meet deadlines. Maintain regular and predictable attendance within prescribed guidelines.
  • Perform other duties as assigned.

Qualifications:

  • Direct proposal development and management experience in a CRO, pharmaceutical or related environment preferred;
  • Bachelor/Graduate/Master degree preferred.
  • Minimum of an Associate degree/ Polytech diploma required, preferably in Business/Finance, Life Science or equivalent years of work experience.

Requirements:

  • Detail oriented, accurate, and organized.
  • Ability to work on multiple projects simultaneously.
  • Proven ability to work in a fast paced, time sensitive environment.
  • Demonstrated ability to effectively communicate in English both written and verbal.
  • Proficient in the use of MS Word, Excel, and PowerPoint and Outlook.
  • Effectively work independently and in a team environment.
  • Demonstrated ability to effectively communicate and work across all levels of the organization resulting in timely completion of quotation preparation process.

INTERESTED IN JOINING THE TEAM?

We’ll contact you if your qualifications match a current opening.