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Ancillare has supported the global clinical trial ancillary supply chain network since 2006. We are a rapidly growing, entrepreneurial organization whose success and operational innovations are focused on meeting the evolving needs of the Life Sciences industry.

Come Help Us Make the World a Better Place.

We expect our employees to be committed to contributing to human health by delivering premium quality services and operational excellence in support of our values-based culture of integrity, collaboration, accountability, innovation, communications, and teamwork.

who we are

Current Open Roles

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Procurement Manager

United States

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Revenue Assurance Specialist

United States

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Clinical Supply Researcher

United States

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Global Account Manager

United States

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Material Handler

United States

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Project Manager

United States

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Senior Training and Development Specialist

United States

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Supply Chain Specialist

United States

Life Inside Our Office

In order to pursue high-growth markets, we have invested in industry-leading technology, facilities, certifications, and infrastructure to best serve our clients. We expect to continue to grow rapidly, and building the right team to help us get there is critical. Team members will thrive if they are:

We have an entrepreneurial culture, which means our team members each accept the responsibility to respond quickly to challenges. As part of a growing company, you’ll join a self-motivated team of experts in a positive, innovative, high-energy workplace.

At Ancillare, you’ll find an organization dedicated to innovation and client service, and this dedication motivates and energizes our corporate culture. Our team members are passionate about their areas of expertise, but remain flexible, adjusting processes, and priorities to accommodate changes in scale, geographies, or regulations.

Our experience has helped us develop innovative business models for our clients. As a part of our team, you will be able to leverage new ideas and contribute to programs and services for our clients.

Perks & Benefits

At Ancillare, our employees’ quality of life is incredibly important to us. Therefore, we offer competitive compensation and multiple benefits for you and your family, including:

Health & Wellness

Three Medical Plans:
1. Savings Plus HN Option Plan with HSA
2. PPO Plan
3. High-Deductible PPO Plan with HSA
Dental PPO and DMO Plan
Vision Plan

Financial Well-Being

401 (k) Retirement Plan with Company Match
Short and Long Term Disability
Life and Disability Insurance
Tuition Assistance

Work/Life Balance

Paid Vacation and Holidays
(24 days with ability to roll over 80 hours each year)
Flexible Hours
Gym Discount Program

Let’s Work Together

Join our team by applying to one of our open roles above. We will contact you if your qualifications match.

Careers

United States

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Overview

We are seeking a Procurement Manager to join our team in Horsham, PA (USA) to manage the sourcing of clinical and ancillary supplies for worldwide clinical trials for global pharmaceutical and biotechnology companies, as well as medical and contract research organizations. This role will provide analysis including strategic analysis and insight into suppliers and markets, prepare clinical supply plans in support of new and revised study opportunities, participate in negotiation strategies, conduct RFPs, RFQs and quotation analysis, cost modeling and supplier management, and oversee PO execution and required ERP activity.

Responsibilities

Create and execute RFPs and RFQs. Build supply plans together with subsequent structured information analysis and business requirements.
Conduct detailed supplier and supply market analysis looking at facts, trends, and data analysis. Execute continuous learning and product awareness programs for procurement and project management colleagues. Steward a repository of specification templates to assist in defining supply requirements.
Ensure that appropriate supplier agreements and relationships have appropriate KPI’s and metrics to achieve a win-win relationship. Monitor, report, manage and continuously improve supplier performance. Ensure that supplier qualification criteria are being met. Coordinate Return Good Authorization activity.
Ensure that the appropriate contingency and remediation plans are in place for supply plans. Categorize the ancillary supply as high/medium/low risk per established guidelines.
Be an active member on one or more sourcing teams utilizing the above essential functions in a spirit of continuous improvement to drive assurance and quality of supply, service, cost and innovation.
Manage, capture and report savings per the Ancillare global procurement savings handbook and customer requirements.
Work with procurement specialists to ensure the company funds are expended for clinical supplies in compliance with the corporate grant of authority table and in conjunction with approved supply plans.
Ensure customer satisfaction by developing strong collaboration and trust with internal stakeholders, customers and suppliers.
Enhance the department and organization by accepting ownership for accomplishing new and different opportunities in the spirit of continuous improvement.
Maintain familiarity and compliance with all relevant company policies and procedures.
Travel less than 20%.
Other duties as may be assigned.

Qualifications

Three to five years of procurement experience in lab supplies and/or clinical supplies required.
Bachelor’s degree required or equivalent work experience.

Requirements

Ability to effectively read, write, speak, and understand English.
Must be detail oriented and organized.
Ability to effectively work with tight deadlines.
Proficient in Microsoft Excel, PowerPoint, Word and project software.
Demonstrated high degree of flexibility and adaptability to deal with ambiguous and dynamic situations.
Demonstrated working knowledge of total sourcing spectrum from need identification to contract execution, including stakeholder and supplier management.
Collaborative mindset and aptitude to embrace change.
Ability and desire to effectively work with and collaborate with employees at all levels of the organization.

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Careers

United States

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Overview

We are seeking a Revenue Assurance Specialist to join our team and be responsible for ensuring that all customer invoices reflect the scope of work that has been agreed to by our clients.

Responsibilities

Perform regular reconciliation and analysis of studies to ensure billing reflects the pricing structure of study contracts.
Work to develop a thorough understanding of billing and improve the billing process to ultimately mitigate losses, ensuring the highest levels of revenue recognition.
Collaborate with CPG, Finance partners, PMG to design, develop and implement best practices of billing revenue throughout the lifecycle of projects.
Ability and desire to work a project to completion meeting and or exceeding timeline deliverables.
Demonstrate and drive the Ancillare mission, values and strategy.
Participate and contribute positively to process improvement initiatives.
Travel as may be required.
Perform other duties as assigned.

Qualifications

Bachelor’s degree in Finance or Accounting required.
3+ years previous experience in revenue analysis/assurance.
Supply Chain or Clinical Trial Analytics experience preferred.

Requirements

Ability to effectively communicate in English both written and verbal.
Ability to partner and successfully gain collaboration across all levels of the organization; able to successfully interact with senior management and effectively disseminate critical information verbally and in writing to all levels of the organization.
Ability to gather and interpret relevant data and information.
Attention to detail, accuracy is a must.
Working knowledge of ERP, Microsoft Nav preferred.
Advanced Microsoft office experience – primarily Excel including formulas, pivot tables, graphs and charts.
Must be comfortable operating autonomously from time to time and taking ownership of projects and the results.
Ability to effectively work with a team and independently on both team and individual goals or deadlines.

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Careers

United States

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Overview

We are currently seeking a Clinical Supply Researcher to join our team in Horsham, PA to provide product research support and analysis to the designated Clinical Team, as well as offer direct support to Ancillare’s internal and external stakeholders.

Responsibilities

Act as subject matter expert to help identify and source products in the support of clients’ requirements.
Perform full analysis of assigned requests, providing support to the designated internal or external stakeholder on ancillary needs including report out on any perceived deficiencies and or gaps.
Collaborate with Supply Chain colleagues for study discovery, product research, and specifications.
Collaborate with Clinical Operations Team to ensure supplies are processed timely, meeting clients’ requirements, offer alternative suggestions when required and work as liaison between internal and external stakeholders.
Participate and work on projects as assigned, tracking product requests, and time allocated to research.
In conjunction with Supply Chain and Clinical Operations Teams analyze protocol provided by the Client. Work with all departments to help develop most effect supply plan.
Demonstrate and drive the Ancillare mission, values, and strategy.
Ability and desire to work a project to completion meeting and or exceeding timeline deliverables.
Enhances organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job.
Travel as may be required.
Perform other duties as assigned.

Qualifications

Biotechnology professional with extensive experience and comprehensive understanding of clinical trial ancillary supplies.
Bachelor’s degree or RN required.
Lab experience preferred.

Requirements

Ability to effectively communicate in English both written and verbal.
Must have a clear understanding of clinical trials and ancillary supply terms.
Ability to work effectively with little supervision in a team or as an individual contributor.
Proficient presentation skills.
Effective demonstration of interpersonal skills to gain rapport, influence and gain collaboration across all levels of the organizations with an ability to positively influence and confidently communicate.
Strong analytical skills and problem-solving techniques, organized, results oriented and self-motivated with a demonstrated ability to multitask under tight guidelines and timeframes.
Ability to effectively lead interactions with other functions.
Flexibility to work under pressure while maintaining a professional demeanor.
High level of ownership, energy, hands on approach and personal drive.
Working knowledge and understanding of costs associated with product supply and fulfillment in a clinical trial environment.
Rigor to adhere to SOPs and regulatory compliances.
Demonstrated Project Management skills.
Ability to effectively use Microsoft Office Suite to capture and present information.
Must have a track record of dependability, consistency, and reliability.

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Careers

United States

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Overview

We are currently seeking Global Account Manager who will be responsible for managing and coordinating client’s accounts at a global level. This position will build business relationships and marketing plans, drive revenues, effectively attend to client requests and proposals, and ensure all client deliverables are successfully met on time.

Responsibilities

Plan, develop, organize, and help direct the company’s business development operations and performance by meeting and continually working towards exceeding Ancillare’s annual revenue goals for the geographically assigned region.
Meet and or exceed defined goals and agreed to activities as defined in the Ancillare Commission Plan.
Develop and successfully implement plans to develop a book of business in a previously untapped geographical region.
Establish and maintain business contacts and relationships within designated client companies.
Build a network of new potential clients to drive new business opportunities and grow a viable pipeline of business to grow new sources of revenue.
Uncover new sources of revenue and promote company deliverables with existing clients.
Manage the sales process from initial contact to RFI/RFP completion to implementation and transition plans.
Obtain, prepare, and present new business proposals as needed.
Promote Ancillare’s capabilities, quality and specialization services; Conduct Ancillare’s capabilities presentation/s.
Manage client relationships to ensure overall client satisfaction; that all needs are satisfactorily met or exceeded, and that fully outsourced, long lasting engagements are created and sustained.
Collaborate with clients to obtain project or program specifications, timelines and requirements and communicate awards, new business, timelines and other requirements to other departments/internal counterparts as necessary.
Develop plans to meet client requirements and specifications.
Maintain positive, open communication with clients, providing updates to clients for ongoing programs/projects, act as liaison between clients and Ancillare;
Manage and track business development efforts and activities, reporting business development activity to Executive Management appropriately.
Ensuring, in coordination with Project Management, Supply Chain and other departments (as necessary) a solid understanding of the operative aspects of the program/project as required by the client.
Ensuring, in coordination with the Proposal’s Team, the accurateness of the company’s proposal to our clients’ needs, inclusive of regulatory and legal compliance.
Communicate with Senior Management for decisions on the appropriate attendance of company representatives at client meetings.
Travel as required.
Following the pre-determined schedule regularly utilize Salesforce to maintain bi-weekly updates to sales funnel, accounts and contacts database; complete weekly maintenance for the accuracy of all opportunities with realistic close and project start and end dates; and update current and future client account plans at a minimum of once per quarter in Salesforce.
Demonstrate and drive the Ancillare mission, values and strategy.
Attend and participate in periodic departmental calls in off hours
Enhance organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to the job.
Other duties as may be assigned.

Qualifications

Bachelor’s degree in Business Administration or Marketing required, may consider equivalent work experience in lieu of degree. Advanced degree a plus.
Five+ years of progressive and proven business development experience required.
Experience working in a start-up organization highly desirable.

Requirements

Excellent verbal and written communication skills, including English.
Incomparable customer service and interpersonal skills across all levels of business.
Strong relationship management skills with ability to effectively partner with external and internal clients.
Superior business development operations practical knowledge.
Ability to work both strategically and tactically, and independently as well as in a team effort.
Strong leadership skills with a professional presence and demeanor to champion the organization.
Excellent negotiation skills and ability.
Ability to travel up to 70% of the time, as needed.
Organized, strong record retention and time management skills.
Excellent independent decision making and creative problem-solving skills.
Ability to effectively develop, organize, and manage multiple tasks.
Proficient in the use of lap-top computer with working knowledge of software systems including Microsoft Office and Salesforce.
Must have a proven track record of dependability, consistency and reliability.
Flexibility to work under pressure while maintaining a professional demeanor.

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Careers

United States

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Overview

We are looking for a Material Handler to join our Horsham, PA USA team to prepare orders for shipment to global customers in a fast-paced warehouse environment. This position will provide the highest level of customer service with accuracy, timeliness, and dependability of work.

Responsibilities

Pick all customer requests in the timeline designated by the request.
Understand the flow for the warehouse and the bin locations for all products.
Safely operate company equipment after training requirements are satisfactorily met.
Pack all products for shipping, in appropriate containers and/or cartons, per product specifications and standard operating procedures.
Understand the types of products that will be picked.
Count and sort various product types.
Prepare orders for shipment utilizing carrier software when needed.
Adhere to all warehouse rules and guidelines per company policies and SOPs.
Understand pick tickets and all documents related to the position.
Understand and follow all company safety regulations.
Work overtime as may be required.
Maintain regular and predictable attendance within prescribed guidelines.
Ability and desire to work a project to completion meeting and or exceeding timeline deliverables.
Demonstrate and drive the Ancillare mission, values, and strategy.
Participate and contribute positively to process improvement initiatives.
Travel as may be required.
Perform other duties as assigned.

Qualifications

One to two years’ pick/pack and/or warehouse experience desirable.
High school diploma or GED required.

Requirements

Ability to read, write, speak, and understand English.
Detail oriented and organized.
Ability to learn quickly and utilize matching skills.
Ability to understand and carry out verbal instructions.
Ability to read, write, understand and carry out instructions.
Ability to follow prescribed procedures to perform picking/packing work.
Ability to operate machinery safely.
Must have valid driver’s license and a clean driving record.

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Careers

United States

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Overview

We are currently seeking a Project Manager to lead and assist a project team during protocol formulation and supply to global investigator sites. Interface directly with management, quality assurance and logistics teams to manage all clinical supply operations and processes. Work effectively in a team environment to manage flow of products to global clinical trial locations as well as manage operations of the team based on approved timelines. Perform all functions according to company SOPs and strategic direction.

Responsibilities

Manage the scope of work for the project.
Manage the implementation of protocol requirements as given by the customer and management.
Ensure that all processes are implemented and completed according to all relevant SOPs, quality assurance and logistics recommendations, and company strategic direction.
Partner with the client to gain project scope and timeline.
Interface with the quality assurance team and management team as needed.
Serve as liaison and manage relationships between the organization and client to share all relevant information including recommendations, requirements and progress of project.
Ensure projects are completed based on timelines, budget and scope of operations.
In collaboration with other departments assist in all functional areas of the project where needed to ensure completion.
Attend and or facilitate periodic teleconferences and study meetings.
Responsible for the management of study startup, day to day interactions with sites, study team and Ancillare team/s.
Collaborate with Sr. Director Sponsor Services and PM Team Leaders to assist in managing the project budget against actual expenses and current status.
Manage supply, resupply and disposition of study supplies (non-drug).
Collaborate with Supply Chain (logistics) to ensure that the regulatory requirements and necessary documents are in place before international shipments occur.
Coordinate and execute monthly status reports for client, partnering with IT and CPG for any special requests from client.
Assist in other areas within the department and company as may be required/necessary.
Perform other duties as may be requested/assigned.
Enhance organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job.

Qualifications

Bachelor’s degree required or equivalent project management work experience. PMP certification preferred.
Two to three years of experience working in project management.
Prior working experience in the pharmaceutical industry and or /ancillary supply is highly desirable.

Requirements

Demonstrated Strong Project Management skills with the ability to effectively lead a team to successful project completion.
Ability to effectively communicate in English both written and verbal.
Demonstrated ability to effectively multitask and manage multiple projects simultaneously.
Detail oriented and organized; must be able to meet demanding deadlines and deliver quality work output within these tight timeframes.
Proven ability to effectively influence and collaboratively work across diverse groups with both internal and external stakeholders and business partners.
Understanding of clinical supply chain process desirable.
Proficient Microsoft Office Suite including Word, PowerPoint, Outlook and Excel.
Results oriented, confident, self-motivated and driven with solid negotiation skills.
Flexible and capable of managing and implementing change.
Strong analytical and problem solving skills.
Rigor to strictly adhere to company SOPs and regulatory compliance.
Understanding of key global regulations including GCP and GMP preferred.
Ability to mentor and train other members of the organization.
Must be able to work well both independently and in a team environment.
Must have a track record of dependability, consistency & reliability.
Able to travel internationally.

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Careers

United States

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Overview

We are looking for a Senior Training and Development Specialist who will work with leaders, subject matter experts and/or external vendors to design, develop, implement, and evaluate key strategic programs and training for creating and sustaining a high performing organization. This person will ensure technical training is fully developed, vetted, deployed and continuously improved. Additionally, this role will lead, plan, coordinate, develop, and facilitate employee and leadership development.

Responsibilities

Conduct needs assessments to determine feasibility and necessity of training, subsequently identifying training and development needs across the business, building programs to deliver company-wide or individual learning initiatives that will ultimately ensure the highest level of organizational performance.
Serve as an advisor, trainer, coach, and expert to all staff members in the areas of employee learning and development encouraging and promoting employee development and advancement.
Design, develop, update, and deliver professional quality presentations and training material to include classroom trainings, workbooks, job aids, quick reference guides, webinars, videos, and e-learning.
Manage training and development data and reporting with statistical data showing progress toward KPIs.
Coach and support staff through operational changes and supervision issues.
Prepare training budgets and evaluate costs and performance outcomes.
In collaboration with the HR Manager support performance management and review process for supervisors and employees, creating, developing and implementing talent and succession planning to enable the selection of potential future talent already within the business
Ensure senior stakeholder engagement with a focus on talent development and succession planning; in partnership with HR identify and act on leadership performance issues – identifying high potentials and identifying/nurturing credible successors to critical roles.
In conjunction with Executive Leadership, Human Resources, and Talent Acquisition develop long term recruitment planning and forecasting identifying high potentials/successors to critical roles.
Ability and desire to work a project to completion meeting and or exceeding timeline deliverables.
Demonstrate and drive the Ancillare mission, values, and strategy.
Participate and contribute positively to process improvement initiatives.
Travel as may be required.
Perform other duties as assigned.

Qualifications

Innovative thinker. Minimum: demonstrated knowledge of adult learning styles, participative training design, group dynamics, interactive learning methods, systems theory and quality improvement processes, principles of customer service, conflict resolution, group process facilitation, communication processes and skills, presentation skills, and project management.
Must be familiar with and have designed various training formats, including online training, self-study training, video training, and live training.
3+ years of experience recommending, developing, designing and/or managing organization-wide learning programs in line with business outcomes and company values.
Driven to build a high performing organization and understand the importance of customer service and a responsive approach to drive results.
You’re a strong communicator, advisor, and negotiator, with demonstrated ability to build relationships across all levels of the organization.
Bachelor’s Degree or equivalent work experience required.
Previous clinical trial or pharmaceutical experience a plus.
Working knowledge with Instructional Design in a start-up or merger/acquisition preferred.

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Careers

United States

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Overview

We are seeking a Supply Chain Specialist to join our team in Horsham, PA (USA) to manage sourcing and procuring of ancillary supplies and equipment for worldwide clinical trials for global pharmaceutical and biotechnology companies, as well as medical and contract research organizations. This role will provide strategic analysis and insight into supplier markets, prepare clinical supply plans in support of new and revised study opportunities and participate in negotiation strategies, quotations, and sourcing strategies.

Responsibilities

Prepare supply plans for client ancillary product/s.
Assist the Procurement Team with sourcing, vendor negotiations, and product details.
Point-of-contact in managing the overall purchase order process; including but not limited to receipt of review of purchase requisitions in compliance with the Ancillare approved supplier list, individual study supply plans and corporate Grant of Authority.
Place purchase orders with suppliers including the coordination of any necessary proforma invoices and internal client invoicing documents required at time of PO placements as may be required.
Request batch specific documentation and certifications required from supplier based on immediate and eventual shipping/distribution needs.
Respond timely to accounting inquiries regarding vendor invoices. Escalating known or discovered issues to Senior Manager, Procurement.
In partnership with Finance locate and provide required missing internal documentation to facilitate timely payment process.
Actively and effectively assist the Procurement Team by attending strategy meetings to drive and improve the quality of the supply, service, cost, and innovation.
Ensure appropriate contingency and remediation plans are in place for supply plans.
Coordinate with Clinical Operations Team to review supply chain strategy.
Work with Vendors to build a repository of product information, pricing, terms, certificates, and safety reports.
Provide Logistics with the appropriate information to quote freight and update as may be required.
Inspect product ids to ensure proper completion and detailed information are present in all mandatory fields.
Conduct internal analysis and inspections on opportunities to ensure accuracy.
Maintain familiarity and compliance with relevant company policies and procedures.
Ability and desire to work a project to completion meeting and or exceeding timeline deliverables.
Demonstrate and drive the Ancillare mission, values, and strategy.
Participate and contribute positively to process improvement initiatives.
Perform other duties as assigned.

Qualifications

Bachelor’s degree in Supply Chain or related field required, may consider equivalent work experience.
Minimum of one year of experience in procurement and/or supply chain management required.
Project management or clinical supply training preferred.

Requirements

Ability to effectively communicate in English both written and verbal.
Ability to effectively partner and successfully influence and gain collaboration across all levels of the organization.
Proven ability to understand the clinical supply chain process.
Strong analytical skills, problem-solving techniques, organized and detail oriented.
Working knowledge and understanding of costs associated with product supply and fulfillment.
Rigor to adhere to SOPs and regulatory compliances.
Demonstrated Project Management skills.
Ability to effectively use Microsoft Office Suite to capture and present information.
Results oriented and self-motivated with a demonstrated ability to multitask under tight guidelines and timeframes.
Ability to travel internationally.
Flexibility to work under pressure while maintaining a professional demeanor.

I'm Interested