WORKING AT ANCILLARE

Assist a project team. Interface directly with management, quality assurance and supply chain teams to assist managing all clinical supply operations and processes. Work effectively in a team environment to manage flow of products to global clinical trial locations. Perform all functions according to company SOPs and strategic directions.

Responsibilities:

• Working in a collaborative style assist in managing the scope of work for the project including managing the implementation of protocol requirements as given by the customer and management
• Under the direction of Senior Project Management ensure that all processes are implemented and completed according to all relevant SOPs, quality assurance, supply chain recommendations, and company strategic direction.
• Assist in all functional areas of the project as need to ensure timely completion including supply, resupply, and disposition of study supplies (non-drug) in accordance with the terms of executed agreements between Ancillare and the customer.
• Track all aspects of each project including storage and shipment of materials, maintaining and executing accurate reports.
• Maintain study budget tracker/s, project management study reports, management of inventory, documentation/meeting minutes, and oversight of all orders processed.
• Interface regularly with internal stakeholders including: quality assurance and supply chain to assist project management team in all functional areas of the project where needed to ensure on time and budget completion.
• Serve as customer service liaison to manage relationships between the organization and customer to communicate all relevant information including recommendations, requirements, and progress of project.
• Manage and provide regular status reports to Senior Project Management staff as required.
• Work towards ensuring projects are completed based on timelines, budget, and scope of operations.
• Ability and desire to work a project to completion meeting and or exceeding timeline deliverables within the defined scope of work.
• Enhance organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to the job.
• Ability to work successfully individually or in a team.
• Demonstrate and drive the Ancillare mission, values, and strategy.
• Ability to travel as may be required <10.
• Perform other duties as assigned.

Qualifications:

• Bachelor degree preferred, may consider equivalent work experience in lieu of degree.
• Prior customer relations experience in product/service provider related experience, project management, or management/supervisory experience preferred.
• Prior working experience in supply chain, clinical/ancillary supply, or pharmaceutical industry is highly desirable.

Requirements:

• Ability to effectively communicate in English verbally and written.
• Proven ability to effectively hear, understand and follow directions or instructions.
• Ability to multitask and successfully manage multiple projects simultaneously, flexible and capable of managing and implementing change.
• Flexibility to work under pressure while maintaining a professional demeanor, detail oriented and organized with strong analytical and problem solving skills.
• Ability to prioritize, meet demanding deadlines and deliver quality work output within tight time frames.
• Ability to effectively work collaboratively across diverse groups with both internal and external stakeholders and business partners.
• Self-motivated, confident, and results oriented with rigor to strictly adhere to company SOP’s and regulatory compliance.
• Must possess demonstrated Microsoft Office skills; Word, Excel, Outlook and Power Point.
• Must have a track record of dependability, consistency, & reliability.

We are currently seeking an Accounts Receivable Specialist to join our team in Horsham, PA. This individual will be responsible for communicating to clients on collecting payments on a timely manner, perform accounts receivable tasks including collection efforts, and provide a high level of customer service to internal and external (sponsor) parties.

Responsibilities:

• Review accounts receivable aging reports to determine and carry out appropriate collection efforts. Research and analyze accounts prior to contacting sponsor.
• Maximize collection of accounts receivables while maintaining customer goodwill.
• Identify billing deficiencies and determine the root cause for delayed payments, partial payments, and disputed invoices.
• Maintain files on all past due accounts, documenting details of actions to secure payment. Keep track of all written and phone communications with internal and external parties.
• Track and report key A/R metrics.
• Interface with sponsors and build relationships.
• Compile information, prepare reports, and escalate issue as agreed upon with Supervisor.
• Ability and desire to work a project to completion, meeting and/or exceeding timeline deliverables.
• Demonstrate and drive the Ancillare mission, values and strategy.
• Maintain regular and predictable attendance within prescribed guidelines. Work overtime and travel as required.
• Perform other duties as assigned.

Qualifications:

• Five years of direct accounts receivable experience required, ideally in a team setting.
• High school diploma or equivalent required.
• Associate degree or business school training a plus.

Requirements:

• Ability to effectively communicate in English both written and verbal.
• Detail oriented and organized.
• Excellent communication and interpersonal skills.
• Extensive knowledge of Microsoft Office suite including Word, Excel, PowerPoint, and Outlook.
• Working knowledge of general ledger preferred.
• Bank reconciliation experience highly desirable.
• Data entry/typing skills.
• Ability to work sitting at a desk for prolonged periods of time.

We are seeking a Procurement Specialist to join our team in Horsham, Pa (USA) to manage the sourcing of ancillary supplies and equipment for worldwide clinical trials for global pharmaceutical and biotechnology companies as well as contract and medical research organizations. This individual will provide strategic analysis and insight into supplier markets, prepare clinical supply plans in support of new and revised study opportunities, and participate in negotiation strategies, quotations, and sourcing strategies.

Responsibilities:

• Prepare supply plans for Sponsors and CROs clinical trial’s ancillary supplies needs.
• Assist the Procurement Team with sourcing, vendor negotiations, and product details.
• Point-of-contact in managing the overall purchase order process; including but not limited to receipt of review of purchase requisitions in compliance with the Ancillare approved supplier list, individual study supply plans and corporate Grant of Authority.
• Place purchase orders with suppliers including the coordination of any necessary proforma invoices and internal client invoicing documents required at time of PO placements as may be required.
• Request batch specific documentation and certifications required from supplier based on immediate and eventual shipping/distribution needs.
• Respond timely to accounting inquiries regarding vendor invoices. Escalating known or discovered issues to your manager, the Senior Manager, Procurement.
• In partnership with Finance locate and provide required missing internal documentation to facilitate timely payment process.
• Actively and effectively assist the Procurement Team by attending strategy meetings to drive and improve the quality of the supply, service, cost, and innovation.
• Ensure appropriate contingency and remediation plans are in place for supply plans.
• Coordinate with Clinical Operations Team to review supply chain strategy.
• Work with vendors to build a repository of product information, pricing, terms, certificates, and safety reports.
• Provide Logistics with the appropriate information to quote freight and update as may be required.
• Inspect product ids to ensure proper completion and detailed information are present in all mandatory fields.
• Conduct internal analysis and inspections on opportunities to ensure accuracy.
• Maintain familiarity and compliance with relevant company policies and procedures.
• Ability and desire to work a project to completion meeting and or exceeding timeline deliverables.
• Demonstrate and drive the Ancillare mission, values, and strategy.
• Participate and contribute positively to process improvement initiatives.
  Perform other duties as assigned.

Qualifications:

• Bachelor’s degree in Supply Chain or related field required, may consider equivalent work experience.
• Minimum of one year of experience in procurement and/or supply chain management required.
• Project management or clinical supply training preferred.

Requirements:

• Ability to effectively communicate in English both written and verbal.
• Ability to effectively partner and successfully influence and gain collaboration across all levels of the organization.
• Proven ability to understand the clinical supply chain process.
• Strong analytical skills, problem-solving techniques, organized and detail oriented.
• Working knowledge and understanding of costs associated with product supply and fulfillment.
• Rigor to adhere to SOPs and regulatory compliances.
• Demonstrated Project Management skills.
• Ability to effectively use Microsoft Office Suite to capture and present information.
• Results oriented and self-motivated with a demonstrated ability to multitask under tight guidelines and timeframes.
• Flexibility to work under pressure while maintaining a professional demeanor.