WORKING AT ANCILLARE

We are currently seeking a Business Development Associate to join our team in Horsham, PA who will provide inside sales support generating new business in clinical and ancillary supply chain management. This role in partnership with Business Development leadership will grow revenue, identify and deliver solutions that aid in the client’s success of developing innovative therapies. The Business Development Associate as the initial point of contact will create and foster new and existing customer relationships that will increase account penetration, revenue growth, and customer satisfaction within the specified clinical trial business segment. Meet and/or exceed new business development objectives as defined by Business Development strategic plans. This position will be responsible for calling on and establishing a client base, development of a strong pipeline of new customers through direct customer contact and requires professional building relationships.

Responsibilities:

• Establish a network of clients with a high level of trust, developing relationships quickly and easily serving as the initial contact for clinical trial supply chain management sales to potential clients.
• Identify relevant target prospect clients and contacts; able to execute effective account exploration and mining tactics.
• Communicate effectively with a variety of decision makers and influencers. Identify and classify the sales potential of each client. Apply discovery abilities including prospecting, profiling, qualifying, identifying client needs, and presenting solutions.
• Provide support to Business Development team by creating & executing various prospecting, and lead/customer nurturing campaigns, as well as providing transactional support as needed on individual lead opportunities
• Increase brand awareness by educating prospects on the scope and depth of our solutions while clearly differentiating Ancillare from competitive offerings as the global leader in clinical and ancillary supply chain management.
• Maintain and manage all information in Salesforce, ensuring all communication activities are entered into the system, and information is always accurate and current.
• Work with Business Development team to grow the sales pipeline to consistently meet quarterly revenue/quota goals.
• Research and remain current on competitor tactics, market conditions and trends in the industry.
• Participates and works on projects as may be assigned.
• Meets and regularly exceeds call and contact minimums.
• Demonstrate and drive the Ancillare mission, values and strategy.
• Participate and contribute positively to process improvement initiatives.
• Updates job knowledge by participating in educational opportunities.
• Enhances organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job.
• Travel as may be required.
• Perform other duties as assigned.

Qualifications:

• BS/BA Degree required, may substitute equivalent experience.
• One – two years relevant work experience in business development or similar fields preferred.
• Hands-on experience working in CRM, Salesforce experience preferred.
• Must be proficient in Microsoft Office Suite programs (Outlook, Work, Excel and PowerPoint).
• Must be able to organize and analyze data.
• Experience in clinical trials or supply chain management is a plus.

Requirements:

• Must have a clear understanding of clinical trials and ancillary supply terms.
• Ability to work effectively with little supervision in a team or as an individual contributor.
• Ability to effectively communicate in English both written and verbal.
• Proficient presentation skills.
• Effective demonstration of interpersonal skills to gain rapport, influence and gain collaboration across all levels of the organizations.
• Strong analytical skills and problem-solving techniques, organized, results oriented and self-motivated with a demonstrated ability to multitask under tight guidelines and timeframes.
• Ability to effectively lead interactions with other functions.
• Flexibility to work under pressure while maintaining a professional demeanor.
• Active listening and exceptional communication skills with an ability to positively influence and confidently communicate.
• High level of ownership, energy, hands on approach and personal drive.
• Working knowledge and understanding of costs associated with product supply and fulfillment in a clinical trial environment.
• Rigor to adhere to SOPs and regulatory compliances.
• Demonstrated Project Management skills.
• Ability to effectively use Microsoft Office Suite to capture and present information.
• Must have a track record of dependability, consistency, and reliability.

We are currently seeking a Clinical Trial Ancillary Supply Researcher to join our team in Horsham, PA to provide product analysis support to the Clinical Team on research questions, such as material composition of equipment/supplies, global availability, and compatibility with other supplies and products. This position will formalize the way information is gathered and used so that designated Client including scientist in the lab will have a point of contact who can offer support to ongoing studies regarding ancillary supply needs as well as consolidate findings to support upcoming study needs.

Responsibilities:

• Performs full analysis of Client requests, providing support to client research organization on ancillary needs including report out on any perceived deficiencies and or gaps.
• Collaborates with Supply Chain colleagues for discovery and suggested alternatives of products as required.
• Collaborates with project management team to ensure accurate supplies are timely processed, offers alternative suggestions working as a liaison between project management and Client research team/s.
• Collaborates with and supports Client colleagues providing clinical trial expertise and or subject matter expertise as products are identified and or sourced.
• Participates and works on projects as may be assigned, tracking product requests, timing and sourcing strategies.
• Drive, participate and contribute positively to process improvement initiatives and creation of ancillary supply functional training development/revision and implementation.
• Analyze protocol provided by the Client, in conjunction with Business Development, Supply Chain and Project Management, develops a supply plan based on ancillary product sourcing/procurement, enrollment sites and other factors.
• Escalate to the Director, Clinical Development a weekly status report for all Client projects.
• Ability to participate in off hour calls as may be needed.
• Work on and or lead projects as may be required.
• Ability and desire to work a project to completion meeting and or exceeding timeline deliverables.
• Demonstrate and drive the Ancillare mission, values and strategy.
• Updates job knowledge by participating in educational opportunities.
• Enhances organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job.
• Travel as may be required.
• Perform other duties as assigned.

Qualifications:

• Biotechnology professional with extensive experience and comprehensive understanding of clinical trial ancillary supplies.
• Bachelor’s degree in life science preferred, RN required.
• Lab experience preferred.

Requirements:

• Must have a clear understanding of clinical trials and ancillary supply terms.
• Ability to work effectively with little supervision in a team or as an individual contributor.
• Ability to effectively communicate in English both written and verbal.
• Proficient presentation skills.
• Effective demonstration of interpersonal skills to gain rapport, influence and gain collaboration across all levels of the organizations.
• Strong analytical skills and problem-solving techniques, organized, results oriented and self-motivated with a demonstrated ability to multitask under tight guidelines and timeframes.
• Ability to effectively lead interactions with other functions.
• Flexibility to work under pressure while maintaining a professional demeanor.
• Active listening and exceptional communication skills with an ability to positively influence and confidently communicate.
• High level of ownership, energy, hands on approach, and personal drive.
• Working knowledge and understanding of costs associated with product supply and fulfillment in a clinical trial environment.
• Rigor to adhere to SOPs and regulatory compliances.
• Ability to effectively use Microsoft Office Suite to capture and present information.
• Must have a track record of dependability, consistency, and reliability.

We are seeking a Procurement Manager to join our team in Horsham, PA (USA) to manage the sourcing of clinical and ancillary supplies for worldwide clinical trials for global pharmaceutical and biotechnology companies, as well as medical and contract research organizations. This role will provide analysis including strategic analysis and insight into suppliers and markets, prepare clinical supply plans in support of new and revised study opportunities, participate in negotiation strategies, conduct RFPs, RFQs and quotation analysis, cost modeling and supplier management, and oversee PO execution and required ERP activity.

Responsibilities:

• Create and execute RFPs and RFQs. Build supply plans together with subsequent structured information analysis and business requirements.
• Conduct detailed supplier and supply market analysis looking at facts, trends, and data analysis. Execute continuous learning and product awareness programs for procurement and project management colleagues. Steward a repository of specification templates to assist in defining supply requirements.
• Ensure that appropriate supplier agreements and relationships have appropriate KPI’s and metrics to achieve a win-win relationship. Monitor, report, manage and continuously improve supplier performance. Ensure that supplier qualification criteria are being met. Coordinate Return Good Authorization activity.
• Ensure that the appropriate contingency and remediation plans are in place for supply plans. Categorize the ancillary supply as high/medium/low risk per established guidelines.
• Be an active member on one or more sourcing teams utilizing the above essential functions in a spirit of continuous improvement to drive assurance and quality of supply, service, cost and innovation.
• Manage, capture and report savings per the Ancillare global procurement savings handbook and customer requirements.
• Work with procurement specialists to ensure the company funds are expended for clinical supplies in compliance with the corporate grant of authority table and in conjunction with approved supply plans.
• Ensure customer satisfaction by developing strong collaboration and trust with internal stakeholders, customers and suppliers.
• Enhance the department and organization by accepting ownership for accomplishing new and different opportunities in the spirit of continuous improvement.
• Maintain familiarity and compliance with all relevant company policies and procedures.
• Travel less than 20%.
• Other duties as may be assigned.

Qualifications:

• Three to five years of procurement experience in lab supplies and/or clinical supplies required.
• Bachelor’s degree required or equivalent work experience.

Requirements:

• Ability to effectively read, write, speak, and understand English.
• Must be detail oriented and organized.
• Ability to effectively work with tight deadlines.
• Proficient in Microsoft Excel, PowerPoint, Word and project software.
• Demonstrated high degree of flexibility and adaptability to deal with ambiguous and dynamic situations.
• Demonstrated working knowledge of total sourcing spectrum from need identification to contract execution, including stakeholder and supplier management.
• Collaborative mindset and aptitude to embrace change.
• Ability and desire to effectively work with and collaborate with employees at all levels of the organization.

Assist a project team. Interface directly with management, quality assurance and supply chain teams to assist managing all clinical supply operations and processes. Work effectively in a team environment to manage flow of products to global clinical trial locations. Perform all functions according to company SOPs and strategic directions.

Responsibilities:

• Working in a collaborative style assist in managing the scope of work for the project including managing the implementation of protocol requirements as given by the customer and management
• Under the direction of Senior Project Management ensure that all processes are implemented and completed according to all relevant SOPs, quality assurance, supply chain recommendations, and company strategic direction.
• Assist in all functional areas of the project as need to ensure timely completion including supply, resupply, and disposition of study supplies (non-drug) in accordance with the terms of executed agreements between Ancillare and the customer.
• Track all aspects of each project including storage and shipment of materials, maintaining and executing accurate reports.
• Maintain study budget tracker/s, project management study reports, management of inventory, documentation/meeting minutes, and oversight of all orders processed.
• Interface regularly with internal stakeholders including: quality assurance and supply chain to assist project management team in all functional areas of the project where needed to ensure on time and budget completion.
• Serve as customer service liaison to manage relationships between the organization and customer to communicate all relevant information including recommendations, requirements, and progress of project.
• Manage and provide regular status reports to Senior Project Management staff as required.
• Work towards ensuring projects are completed based on timelines, budget, and scope of operations.
• Ability and desire to work a project to completion meeting and or exceeding timeline deliverables within the defined scope of work.
• Enhance organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to the job.
• Ability to work successfully individually or in a team.
• Demonstrate and drive the Ancillare mission, values, and strategy.
• Ability to travel as may be required <10.
• Perform other duties as assigned.

Qualifications:

• Bachelor degree preferred, may consider equivalent work experience in lieu of degree.
• Prior customer relations experience in product/service provider related experience, project management, or management/supervisory experience preferred.
• Prior working experience in supply chain, clinical/ancillary supply, or pharmaceutical industry is highly desirable.

Requirements:

• Ability to effectively communicate in English verbally and written.
• Proven ability to effectively hear, understand and follow directions or instructions.
• Ability to multitask and successfully manage multiple projects simultaneously, flexible and capable of managing and implementing change.
• Flexibility to work under pressure while maintaining a professional demeanor, detail oriented and organized with strong analytical and problem solving skills.
• Ability to prioritize, meet demanding deadlines and deliver quality work output within tight time frames.
• Ability to effectively work collaboratively across diverse groups with both internal and external stakeholders and business partners.
• Self-motivated, confident, and results oriented with rigor to strictly adhere to company SOP’s and regulatory compliance.
• Must possess demonstrated Microsoft Office skills; Word, Excel, Outlook and Power Point.
• Must have a track record of dependability, consistency, & reliability.

We are currently seeking an Accounts Receivable Specialist to join our team in Horsham, PA. This individual will be responsible for communicating to clients on collecting payments on a timely manner, perform accounts receivable tasks including collection efforts, and provide a high level of customer service to internal and external (sponsor) parties.

Responsibilities:

• Review accounts receivable aging reports to determine and carry out appropriate collection efforts. Research and analyze accounts prior to contacting sponsor.
• Maximize collection of accounts receivables while maintaining customer goodwill.
• Identify billing deficiencies and determine the root cause for delayed payments, partial payments, and disputed invoices.
• Maintain files on all past due accounts, documenting details of actions to secure payment. Keep track of all written and phone communications with internal and external parties.
• Track and report key A/R metrics.
• Interface with sponsors and build relationships.
• Compile information, prepare reports, and escalate issue as agreed upon with Supervisor.
• Ability and desire to work a project to completion, meeting and/or exceeding timeline deliverables.
• Demonstrate and drive the Ancillare mission, values and strategy.
• Maintain regular and predictable attendance within prescribed guidelines. Work overtime and travel as required.
• Perform other duties as assigned.

Qualifications:

• Five years of direct accounts receivable experience required, ideally in a team setting.
• High school diploma or equivalent required.
• Associate degree or business school training a plus.

Requirements:

• Ability to effectively communicate in English both written and verbal.
• Detail oriented and organized.
• Excellent communication and interpersonal skills.
• Extensive knowledge of Microsoft Office suite including Word, Excel, PowerPoint, and Outlook.
• Working knowledge of general ledger preferred.
• Bank reconciliation experience highly desirable.
• Data entry/typing skills.
• Ability to work sitting at a desk for prolonged periods of time.

We are seeking a Procurement Specialist to join our team in Horsham, Pa (USA) to manage the sourcing of ancillary supplies and equipment for worldwide clinical trials for global pharmaceutical and biotechnology companies as well as contract and medical research organizations. This individual will provide strategic analysis and insight into supplier markets, prepare clinical supply plans in support of new and revised study opportunities, and participate in negotiation strategies, quotations, and sourcing strategies.

Responsibilities:

• Prepare supply plans for Sponsors and CROs clinical trial’s ancillary supplies needs.
• Assist the Procurement Team with sourcing, vendor negotiations, and product details.
• Point-of-contact in managing the overall purchase order process; including but not limited to receipt of review of purchase requisitions in compliance with the Ancillare approved supplier list, individual study supply plans and corporate Grant of Authority.
• Place purchase orders with suppliers including the coordination of any necessary proforma invoices and internal client invoicing documents required at time of PO placements as may be required.
• Request batch specific documentation and certifications required from supplier based on immediate and eventual shipping/distribution needs.
• Respond timely to accounting inquiries regarding vendor invoices. Escalating known or discovered issues to your manager, the Senior Manager, Procurement.
• In partnership with Finance locate and provide required missing internal documentation to facilitate timely payment process.
• Actively and effectively assist the Procurement Team by attending strategy meetings to drive and improve the quality of the supply, service, cost, and innovation.
• Ensure appropriate contingency and remediation plans are in place for supply plans.
• Coordinate with Clinical Operations Team to review supply chain strategy.
• Work with vendors to build a repository of product information, pricing, terms, certificates, and safety reports.
• Provide Logistics with the appropriate information to quote freight and update as may be required.
• Inspect product ids to ensure proper completion and detailed information are present in all mandatory fields.
• Conduct internal analysis and inspections on opportunities to ensure accuracy.
• Maintain familiarity and compliance with relevant company policies and procedures.
• Ability and desire to work a project to completion meeting and or exceeding timeline deliverables.
• Demonstrate and drive the Ancillare mission, values, and strategy.
• Participate and contribute positively to process improvement initiatives.
  Perform other duties as assigned.

Qualifications:

• Bachelor’s degree in Supply Chain or related field required, may consider equivalent work experience.
• Minimum of one year of experience in procurement and/or supply chain management required.
• Project management or clinical supply training preferred.

Requirements:

• Ability to effectively communicate in English both written and verbal.
• Ability to effectively partner and successfully influence and gain collaboration across all levels of the organization.
• Proven ability to understand the clinical supply chain process.
• Strong analytical skills, problem-solving techniques, organized and detail oriented.
• Working knowledge and understanding of costs associated with product supply and fulfillment.
• Rigor to adhere to SOPs and regulatory compliances.
• Demonstrated Project Management skills.
• Ability to effectively use Microsoft Office Suite to capture and present information.
• Results oriented and self-motivated with a demonstrated ability to multitask under tight guidelines and timeframes.
• Flexibility to work under pressure while maintaining a professional demeanor.