WORKING AT ANCILLARE

Founded in 2006, we support the clinical trial supply network globally. Today, we are a rapidly growing, entrepreneurial organization building upon our success and operational innovations to constantly meet the evolving needs of the life sciences industry.

TALENTED PROFESSIONALS.
A COMMITMENT TO CONTRIBUTING TO HUMAN HEALTH.


We expect our employees to be committed to delivering premium quality services and operational excellence and supportive of our values based culture of integrity, collaboration, accountability, innovation, communications, and teamwork.

Entrepreneurial Environment

We have an entrepreneurial culture, which means our team members each accept the responsibility to respond quickly to challenges. As part of a growing company, you’ll join a self-motivated team of experts in a positive, innovative, high-energy workplace.

Proven Track Record

Our experience has helped us develop innovative business models for our clients. As a part of our team, you’ll be able to leverage new ideas and contribute to programs and services for our clients.

Rapid Growth

In order to pursue high-growth markets, we have invested in facilities, certifications and infrastructure to best serve our clients. We expect to continue to grow rapidly and are building the right team to help us get there.

Committed to Excellence

At Ancillare, you’ll find a company dedicated to innovation and client service, and this dedication motivates and energizes our corporate culture. Our team members are passionate about their areas of expertise, but remain flexible, adjusting processes and priorities to accommodate changes in scale, geographies, or regulations.

Competitive Benefits

At Ancillare, our employees’ quality of life is incredibly important to us. Therefore, we offer competitive compensation and multiple benefits for you and your family, including:

Health and Wellness
  • Three Medical Plans, including a Savings Plus HNOption plan with HSA (Health Savings Account), a PPO (Preferred Provider Organization) plan, and a high-deductible PPO plan with HSA (Health Savings Account)
  • Dental PPO and DMO Plan
  • Vision Plan

Financial Well-Being

Financial Well-Being
  • 401 (k) Retirement Plan with Company Match
  • Short and Long Term Disability
  • Life and Disability Insurance
  • Tuition Assistance

Personal Advantages
  • Paid Vacation and Holidays
    (24 days with ability to roll over 80 hours each year)
  • Flexible Hours
  • Gym Discount Program
Background

Current Openings:

We are currently seeking a Business Development Analyst to provide clinical trial planning expertise and support to the Business Development Group at the beginning stages of the Clinical Trial Proposal process (RFP/RFQ). Collaborating on Client requests provided by Business Development before and during the development stages of client proposals. This position is responsible to ensure a thorough analysis of the opportunity is vetted, providing for a more streamlined approach to proposal development  and deployment.

Responsibilities 

  • Performs full analysis of client requests (RFPs, RFQs), advising Business Development colleagues of any perceived deficiencies and or gaps requiring follow-up with client prior to submission to the Central Proposal Group (CPG).
  • Collaborates with Supply Chain colleagues for discovery and suggested alternatives of products as required.
  • Collaborates and supports CPG colleagues providing clinical trial expertise and or subject matter expertise as proposal is developed.
  • Project manages assigned proposal process from RFP receipt through proposal submission in collaboration with Business Development partners.
  • Coordinate, execute and deliver monthly status reports for EVP Business Development.
  • Ensure all internal team members understand the scope of the project/s requirements.
  • Apply Good Manufacturing Principles (GMP), Good Distribution Practices (GDP), Good Clinical Practices (GCP) and other relevant GXP in all areas of responsibility
  • Ability and desire to work a project to completion meeting and or exceeding timeline deliverables.
  • Enhances organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job.
  • Ability to review and interpret clinical trial protocols for the identification of supply/equipment requirements and quantities.
  • Demonstrate and drive the Ancillare mission, values and strategy.
  • Updates job knowledge by participating in educational opportunities.
  • Travel as may be required.

Qualifications 

  • 5+ years’ previous clinical trial experience.
  • Bachelor degree in life science required, equivalent work experience in clinical trials will be considered.
  • Master’s degree in life science and or lab experience preferred.
  • Project Management experience preferred.

Requirements

  •  Must have a clear understanding of clinical trials.
  • Ability to work effectively with little supervision in a team or as an individual contributor.
  • Ability to effectively lead interactions with other functions.
  • Flexibility to work under pressure while maintaining a professional demeanor.
  • Active listening and exceptional communication skills both oral and written with an ability to positively influence and confidently communicate.
  • High level of ownership, energy, hands on approach and personal drive.
  • Strong analytical skills and problem solving techniques, organized, results oriented and self-motivated with a demonstrated ability to multitask under tight guidelines and timeframes.
  • Working knowledge and understanding of costs associated with product supply and fulfillment in a clinical trial environment.
  • Rigor to adhere to SOPs and regulatory compliances.
  • Demonstrated effective Project Management skills.
  • Effective demonstration of interpersonal skills to gain rapport, influence and gain collaboration across all levels of the organization.
  • Ability to effectively use Microsoft Office Suite to capture and present information.
  • Must have a track record of dependability, consistency & reliability.

Assist a project team during protocol formulation and supply to global investigator sites. Interface directly with management, quality assurance and supply chain teams to assist managing all clinical supply operations and processes.  Work effectively in a team environment to manage flow of products to global clinical trial locations as well as manage operations of the team based on approved timelines.  Perform all functions according to company SOPs and strategic direction.

Responsibilities:

  • Working in a collaborative style assist in managing the scope of work for the project including managing the implementation of protocol requirements as given by the customer and management.
  • Under the direction of Senior Project Management ensure that all processes are implemented and completed according to all relevant SOPs, quality assurance and supply chain recommendations, and company strategic direction.
  • Assist in all functional areas of the project as needed to ensure timely completion including supply, resupply and disposition of study supplies (non- drug).
  • Interface regularly with internal stakeholders including; quality assurance and supply chain to assist project management team in all functional areas of the project where needed to ensure on time and budget completion.
  • Serve as liaison as may be required to manage relationships between the organization and customer to communicate all relevant information including recommendations, requirements and progress of project.
  • Manage and provide regular status reports to Senior Project Management staff as required
  • Work towards ensuring projects are completed based on timelines, budget, and scope of operations.
  • Ability and desire to work a project to completion meeting and or exceeding timeline deliverables.
  • Enhance organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to the job.
  • Ability to work successfully individually or in a team.
  • Perform other duties as assigned.
  • Demonstrate and drive the Ancillare mission, values and strategy.
  • Ability to travel as may be required.

Qualifications:

  • Bachelor degree preferred, may consider equivalent work experience in lieu of degree.
  • PMP certification candidate preferred.
  • Prior project management experience or management/supervisory experience preferred.
  • Prior working experience in a pharmaceutical industry, ancillary supply or supply chain is highly desirable.

 Minimum Requirements:  

  • Ability to effectively communicate in English verbally and written.
  • Proven ability to effectively hear, understand and follow directions or instructions.
  • Ability to multitask and successfully manage multiple projects simultaneously, flexible and capable of managing and implementing change.
  • Flexibility to work under pressure while maintaining a professional demeanor, detail oriented and organized with strong analytical and problem solving skills.
  • Ability to prioritize, meet demanding deadlines and deliver quality work output within tight time frames.
  • Ability to effectively work collaboratively across diverse groups with both internal and external stakeholders and business partners.
  • Self –motivated, confident and results oriented with rigor to strictly adhere to company’s SOPs and regulatory compliance.
  • Must possess demonstrated Microsoft Office skills; Word, Excel, Outlook and Power Point.
  • Must have a track record of dependability, consistency a reliability.

We are currently seeking a Director, Supply Chain Management to lead and manage the Company’s Supply Chain operation including sourcing, procurement, and  logistics. Responsible for the day to day functions of this team as well as development and execution of global supply chain strategies including contract negotiations, supplier selection, supplier relationship management and day to day execution.

Responsibilities:.

  • Effectively hire, train, mentor, lead, supervise and manage a team of supply chain professionals and staff to meet the Company and departmental objectives. Evaluate performance of team members assigned, identifying performance gaps and recommending and instituting development opportunities as may be required.
  • Facilitate cross training to foster an integrated and aligned supply chain team, develop succession plans, knowledge share and development opportunities for team members to grow their Supply Chain knowledge and career opportunities.
  • Establish Key Performance Indicators (KPI’s) designed for performance management and employee growth.
  • Design and manage strategies for supply chain distribution and logistics in collaboration with internal customers ensure that appropriate timelines are in place and aligned with the company’s overall objectives and timelines.
  • Deliver a predictable, competitive cost structure, consistency in quality, and assurance of supply in support of the Company’s strategic and financial objectives.
  • In collaboration with the Supplier Relationship Manager analyze purchasing process and implement changes to maximize efficiency and effectiveness of the Company’s purchasing capabilities.
  • Provide strong technical leadership in proactively managing the activities at selected third party service providers to ensure that supply chain distribution and logistics activities are conducted in efficient and timely manner, while maintaining compliance with all relevant regulatory requirements.
  • Manage and track departmental budgets for supply chain distribution and logistics activities, including preparation of costs estimates for new projects.
  • Manage and lead the development/revision and implementation of departmental processes including but not limited to SOPs and functional training.
  • Maintain awareness of current industry standards, trends and practices, sharing industry updates, trends and practices with Supply Chain team to elevate team knowledge and performance.
  • Ability and desire to work a project to completion meeting and or exceeding timeline deliverables.
  • Demonstrate and drive the Ancillare mission, values and strategy.
  • Participate and contribute positively to process improvement initiatives.
  • Travel domestically and internationally as may be required.
  • Perform other duties as assigned.

Qualifications:

  • Bachelor’s degree required, Graduate degree preferred.
  • 7+ years’ demonstrated effective leadership in the area of supply chain, distribution, logistics or material management.
  • Working knowledge of GLOBAL quality and regulatory issues as they relate to supply chain.
  • Demonstrated experience managing supply chain teams with a strong working knowledge of supply chain management as both the development stage for clinical supplies as well as the commercial stage is highly desirable.
  • APICS certification preferred.
  • Understand lean/Six Sigma principles.
  • Experience working in a startup organization and or matrix environment highly desirable.
  • Experience building global organizations highly desirable.

Requirements:

  • Ability to effectively communicate in English both written and verbal.
    • Ability to partner and successfully gain collaboration across all levels of the organization.
    • Ability to travel domestically and internationally.
    • Demonstrated innovative approach and collaborative style with the ability to establish strong relationships and navigate across all functions of the organization.
    • Extensive and skillful negotiations experience.
    • Ability to develop and apply strategy as well as flawlessly execute on the day to day tactical requirements.
    • Excellent independent decision making, and creative problem-solving skills and project management skills are essential for success in this role.

We are currently seeking a Project Manager to join our team in Horsham, PA (USA) to effectively managing the flow of products to global clinical trial locations for our clients as well as manage operations of the team based on approved timelines. This position will lead and assist a project team during protocol formulation and interface directly with clients, management, quality assurance, and logistics teams to manage all clinical and ancillary supply chain operations and processes.

Responsibilities:

  • Manage the scope of work for each project and the implementation of protocol requirements as given by the client and management.
  • Ensure all processes are implemented and completed according to all relevant SOPs, quality assurance, and logistics recommendations as well as the company’s strategic direction.
  • Serve as liaison and manage relationships between the organization and client to share all relevant information including recommendations, requirements and progress of project.
  • Ensure projects are completed based on timelines, budget, and scope of operations.
  • In collaboration with other departments assist in all functional areas of the project where needed to ensure completion.
  • Attend and or facilitate periodic teleconferences and study meetings.
  • Responsible for the management of study startup, day to day interactions with sites, study team and Ancillare team/s.
  • Collaborate with PM Team Leads and Portfolio Directors to assist in managing the project budget against actual expenses and current status.
  • Manage supply, resupply and disposition of study supplies (non-drug).
  • Collaborate with Supply Chain (logistics) to ensure that the regulatory requirements and necessary documents are in place before international shipments occur.
  • Coordinate and execute monthly status reports for client, partnering with IT and CPG for any special requests from client.
  • Partner with the client to gain project scope and timeline.
  • Interface with the quality assurance team and management team as needed.

Requirements:

  • Bachelor’s degree or equivalent Project Management work experience required.
  • PMP certification preferred.
  • Two to three years of experience working in Project Management.
  • Experience working in pharmaceutical or clinical supply highly desirable.

Minimum Requirements:

  • Demonstrated Strong Project Management skills with the ability to effectively lead a team to successful project completion.
  • Ability to effectively communicate in English both written and verbal.
  • Demonstrated ability to effectively multitask and manage multiple projects simultaneously.
  • Detail oriented and organized; must be able to meet demanding deadlines and deliver quality work output within these tight timeframes.
  • Proven ability to effectively influence and collaboratively work across diverse groups with both internal and external stakeholders and business partners.
  • Understanding of clinical supply chain process desirable.
  • Proficient Microsoft Office Suite including Word, PowerPoint, Outlook and Excel.
  • Results oriented, confident, self-motivated and driven with solid negotiation skills.
  • Flexible and capable of managing and implementing change.
  • Strong analytical and problem solving skills.
  • Rigor to strictly adhere to company SOPs and regulatory compliance.
  • Understanding of key global regulations including GCP and GMP preferred.
  • Ability to mentor and train other members of the organization.
  • Must be able to work well both independently and in a team environment.
  • Must have a track record of dependability, consistency and reliability.
  • Able to travel internationally.

We are currently seeking a Manager, Business Development to join our team in Horsham, PA (USA) to effectively build business relationships and collaborate on account plans to drive new revenues. Working in a defined territory and/or defined accounts, the Manager, Business Development will identify potential accounts and opportunities, formulate specific account strategies and implementation tactics that result in new sales with enhanced business relationships for on-going business opportunities to drive and sustain both short and long term business growth objectives.

Responsibilities:

  • Meet or exceed quarterly and yearly quotas for assigned accounts or territory.
  • Focus on development of existing business and growing new customer sales by meeting established business goals.
  • Develop account plans and provide regular updates to support the achievement of Sales targets.
  • Grow and maintain existing customer base through Customer Service; build integrated relationships with each customer by maintaining frequent client interactions and demonstrated technical expertise.
  • Lead and provide business support to client specific Operational team/s to ensure end-to-end customer satisfaction and accuracy of all requirements pertaining to assigned client accounts.
  • Manage quote and client specific requests.
  • Facilitate the progress of client contracts, CDA’s, MSAs and Agreements through the proposal process.
  • Track and communicate opportunity win/loss ratios & pursuit metrics for all assigned accounts on a daily basis by using Ancillare internal systems, e.g. Salesforce and ANSUMS.
  • Identify and recommend solutions to address client loss scenarios.
  • Monitor and regularly communicate client pipelines to management.
  • Identify potential new clients and develop strategies to present Ancillare capabilities by networking and marketing our services to decision-makers.
  • Conduct market research and trend analysis reporting for all assigned and prospective accounts.
  • Share market information (trends, competitor information, etc.) with Marketing and Executive Leadership.
  • Provide assistance in managing audits & site visits as may be required.
  • Assist in addressing complaints with QA/ CAPA.
  • Attend trade shows/ exhibitions, workshops and seminars as required.
  • Function independently to influence the decision-making process of all clients through exceptional communication skills while gaining full understanding of client needs and developing proposals and presentations that demonstrate Ancillare competitive advantage and innovative strategies, which anticipate client objections and address technical needs.
  • In collaboration with CPG ensure the accurateness of the proposal to our clients’ needs, inclusive of regulatory and legal compliance.
  • Perform other duties as assigned.
  • Travel as required.

Requirements:

  • Previous experience in pharmaceutical/biotechnology, CRO, or related industry required.
  • Bachelor degree preferred.
  • Prior professional experience with a proven track record working in a business development role required.
    • Ability to work effectively with little supervision in a team or as an individual contributor both tactically and strategically.
    • Superior business development operations practical knowledge with strong relationship management skills with the ability to partner with clients.
    • Active listening and exceptional English communication skills both oral and written with an ability to positively influence and confidently communicate.
    • High level of ownership, energy, hands on approach and personal drive.
    • Strong analytical skills and problem solving techniques, organized, results oriented and self-motivated with a demonstrated ability to multitask under tight guidelines and timeframes.
    • Ability to effectively negotiate terms and conditions on behalf of the company.
  • Must have a clear understanding of clinical trials.
  • Effective demonstration of interpersonal skills to gain rapport, influence and gain collaboration across all levels of the organization.
  • Ability to effectively use Microsoft Office Suite to capture and present information.
  • Must have a track record of dependability, consistency & reliability

We are currently seeking an Accounts Payable Clerk for our Horsham office to perform accounts payable and clerical tasks, in support of company operations.  Audit accounts payable invoices and provide high level customer service to internal and external customers.

Responsibilities:

  • Match, batch, and code invoices.
  • Enter, post and reconcile batches.
  • Research and resolve accounts payable issues with internal customers.
  • File and keep documents organized.
  • Match invoices with received reports and purchase orders.
  • Audit accounts payable invoices/client statements of work.
  • Maintain regular and predictable attendance within prescribed guidelines. Work overtime and travel as required.
  • Assist Accounting Manager and within the company as necessary; perform duties as assigned.

Qualifications:

  • High school diploma or equivalent required.
  • 3 or more years of accounts payable experience
  • Associate degree or business school training a plus.

Requirements:

  • Ability to read, write, speak, and understand English.
  • Detail oriented and organized.
  • Effective communication and interpersonal skills.
  • Working knowledge of Microsoft Office suite including Word, Excel and Outlook.
  • Proficient data entry/typing skill.
  • Possess a clear understanding of general office etiquette and procedures.
  • Ability to work effectively with little supervision in a team or as an individual contributor.
  • Flexibility to work under pressure while maintaining a professional demeanor.
  • Must have a track record of dependability, consistency, and reliability.

We are looking for a Business Development Associate for our Horsham office to provide inside sales support generating new business in clinical and ancillary supply chain management. This role in partnership with Business Development leadership will grow revenue, identify and deliver solutions that aid in the client’s success of developing innovative therapies.  The Business Development Associate as the initial point of contact will create and foster new and existing customer relationships that will increase account penetration, revenue growth and customer satisfaction within the specified clinical trial business segment.  Meet and/or exceed new business development objectives as defined by Business Development strategic plans. This position will be responsible for calling on and establishing a client base, development of a strong pipeline of new customers through direct customer contact and requires professional building relationships.

Responsibilities:

  • Establish a network of clients with a high level of trust, developing relationships quickly and easily serving as the initial contact for clinical trial supply chain management sales to potential clients.
  • Identify relevant target prospect clients and contacts; able to execute effective account exploration and mining tactics.
  • Communicate effectively with a variety of decision makers and influencers. Identify and classify the sales potential of each client. Apply discovery abilities including: prospecting, profiling, qualifying, identifying client needs, and presenting solutions.
  • Provide support to Business Development team by creating & executing various prospecting, and lead/customer nurturing campaigns, as well as providing transactional support as needed on individual lead opportunities
  • Increase brand awareness by educating prospects on the scope and depth of our solutions while clearly differentiating Ancillare from competitive offerings as the global leader in clinical and ancillary supply chain management.
  • Maintain and manage all information in Salesforce, ensuring all communication activities are entered into the system, and information is always accurate and current.
    • Work with Business Development team to grow the sales pipeline to consistently meet quarterly revenue/quota goals.
    • Research and remain current on competitor tactics, market conditions and trends in the industry.
    • Participates and works on projects as may be assigned.
    • Meets and regularly exceeds call and contact minimums.
    • Demonstrate and drive the Ancillare mission, values and strategy.
    • Participate and contribute positively to process improvement initiatives.
    • Updates job knowledge by participating in educational opportunities.
    • Enhances organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job.
    • Travel as may be required.
    • Perform other duties as assigned.

Qualifications:

  • BS/BA Degree required, may substitute equivalent experience.
  • One – two years relevant work experience in business development or similar fields preferred.
  • Hands-on experience working in CRM similar to Salesforce preferred.
  • Must be proficient in Microsoft Office Suite programs (Outlook, Work, Excel and PowerPoint).
  • Must be able to organize and analyze data.
  • Experience in clinical trials or supply chain management is a plus.

Requirements  

  • Active listening and exceptional communication skills both oral and written with an ability to positively influence logically and confidently communicate.
  • Ability to communicate on a one-to-one basis and before groups to obtain or provide information.
  • Ability to work in a fast-paced environment, under pressure of time and conflicting demands meeting demands while maintaining a professional demeanor.
  • Must have a demonstrated ability to understand clinical trials.
  • Ability to work effectively with little supervision in a team or as an individual contributor.
  • High level of ownership, energy, hands on approach and personal drive.
  • Strong analytical skills and problem-solving techniques.
  • Rigor to adhere to SOPs and regulatory compliances.
  • Demonstrated effective Project Management skills.
  • Effective demonstration of interpersonal skills to gain rapport, influence and gain collaboration across all levels of the organization.

 

We are seeking a Procurement Manager to manage the sourcing of clinical and ancillary supplies for worldwide clinical trials for global pharmaceutical companies and contract research organizations. Provide analysis including strategic analysis and insight into suppliers and markets. Prepare clinical supply plans in support of new and revised study opportunities. Participate in negotiation strategies, conduct RFPs, RFQs and quotation analysis, cost modeling and supplier management. Oversee PO execution and required ERP activity.

Responsibilities:

  • Create and execute RFPs and RFQs. Build supply plans together with subsequent structured information analysis and business requirements.
  • Conduct detailed supplier and supply market analysis looking at facts, trends, and data analysis. Execute continuous learning and product awareness programs for procurement and project management colleagues.  Steward a repository of specification templates to assist in defining supply requirements.
  • Ensure that appropriate supplier agreements and relationships have appropriate KPI’s and metrics to achieve a win-win relationship. Monitor, report, manage and continuously improve supplier performance.   Ensure that supplier qualification criteria are being met. Coordinate Return Good Authorization activity.
  • Ensure that the appropriate contingency and remediation plans are in place for supply plans.   Categorize the ancillary supply as high/medium/low risk per established guidelines.
  • Be an active member on one or more sourcing teams utilizing the above essential functions in a spirit of continuous improvement to drive assurance and quality of supply, service, cost and innovation.
  • Manage, capture and report savings per the Ancillare global procurement savings handbook and customer requirements.
  • Work with procurement specialists to ensure the company funds are expended for clinical supplies in compliance with the corporate grant of authority table and in conjunction with approved supply plans. (Oversight of PO creation through ANSUMS & DDMS requirements.)
  • Ensure customer satisfaction by developing strong collaboration and trust with internal stakeholders, customers and suppliers.
  • Enhance the department and organization by accepting ownership for accomplishing new and different opportunities in the spirit of continuous improvement.
  • Maintain familiarity and compliance with all relevant company policies and procedures.
  • Travel <20%
  • Other duties as may be assigned.

Qualifications:

  • Three to five years of procurement experience in lab supplies and/or clinical supplies required.
  • Bachelor’s degree required or equivalent work experience.

Requirements:

  • Ability to effectively read, write, speak, and understand English.
  • Must be detail oriented and organized.
  • Ability to effectively work with tight deadlines.
  • Proficient in Microsoft Excel, PowerPoint, Word and project software.
  • Demonstrated high degree of flexibility and adaptability to deal with ambiguous and dynamic situations.
  • Demonstrated working knowledge of total sourcing spectrum from need identification to contract execution, including stakeholder and supplier management.
  • Collaborative mindset and aptitude to embrace change.
  • Ability and desire to effectively work with and collaborate with employees at all levels of the organization.

We are seeking Senior IT Specialist to perform analysis, programming, hardware, software and network support for company’s  IT operations. Provide support to IT Management in delivering a secure and effective computer systems environment within the company.  Responsible for providing support in the daily activities within the technical support area of the department, ensuring timely resolution escalating to Director of IT as may be required.

Responsibilities:

  • Provides support in monitoring and maintaining system and network efficiency.
  • Under the direction of IT Leadership and in consultation with users assist with systems software evaluations including functional specifications, acquisition and installation.
  • Provides support with network hardware and software installations.
  • Responsible for maintenance/upkeep of IT equipment, including but not limited to telephone system/s, copiers and scanners as directed.
  • Assists with analysis, programming, documentation, and maintaining functionality in Ancillare systems using appropriate tools.
  • Assists with special projects as needed.
  • Provides project status updates and timelines to IT Director and Senior Leadership.
  • Working collaboratively within the IT department to ensure responsive IT help desk service delivery, and partnering with other departments to promote company goals.
  • Promotes adherence to company SOP’s among various stakeholders, as directed by IT management.
  • Responds to off hour calls and is available to travel internationally as required.
  • Maintains regular and predictable attendance within prescribed guidelines.
  • Perform other duties as assigned.

Qualifications:

  • Bachelor’s Degree in Computer Science or a related technical discipline required, can substitute the equivalent combination of education, technical certifications and/or training.

 

  • Demonstrated working knowledge of Microsoft Dynamics Navision and/or Filemaker.
  • Demonstrated working experience and knowledge of web programming tools desired.
  • 2+ years prior experience performing analysis and programming.

Requirements  

  • Bachelor degree required.
  • Effective oral and written English communication skills.
  • Detail oriented and organized with sustained time management skills.
  • Proven ability to effectively communicate and collaboratively work across diverse groups with both internal and external business partners.
  • Extensive knowledge of Microsoft Office suite including Word, PowerPoint and Outlook.
  • Intermediate to proficient data entry/typing skill.
  • Ability to work sitting at a desk for prolonged periods of time.
  • Requirements:  
    • Bachelor degree required.
    • Effective oral and written English communication skills.
    • Detail oriented and organized with sustained time management skills.
    • Proven ability to effectively communicate and collaboratively work across diverse groups with both internal and external business partners.
    • Extensive knowledge of Microsoft Office suite including Word, PowerPoint and Outlook.
    • Intermediate to proficient data entry/typing skill.
    • Ability to work sitting at a desk for prolonged periods of time.

We are currently seeking Portfolio Director to provide direct leadership and management of Senior Project Managers. Serve as the senior project management representative for clients. Own project team forecast demand, supply plans and oversee budgets within a specified group of portfolios.

Responsibilities

  •  Oversee the functional responsibilities of Senior Project Manager/ s and teams assigned within a portfolio.
  • Own client facing delivery and relationship management responsibilities.
  • Lead and provide business support to client specific Operational team/s to ensure end-to-end customer satisfaction and accuracy of all studies pertaining to assigned clients’ portfolio.
  • Act as the point of escalation liaison between client and Ancillare internal teams including Proposals, Supply Chain, Project Management, Quality and Operations.
  • Represent VP of Global Clinical Operations at client meetings, as may be required.
  • Manage the Portfolio Project Management Team to ensure studies are completed based on agreed timelines, budget and scope of operations.
  • Ensure all internal team members understand the scope of the project/s and successfully fulfill requirements.
  • Oversee the implementation and management of all project changes for seamless customer fulfillment.
  • Lead, supervise, coach, mentor, train and evaluate performance of portfolio team members.
  • Actively participate, and lead team meetings as may be required.
  • Participate and positively contribute to process improvement initiatives.
  • Accountable    for development/revision     and implementation     of departmental processes including but not limited to SOPs and functional training.
  • Coordinate, execute and deliver monthly status reports for Leadership.
  • Dispense monthly metrics (KPI’s) for portfolio teams.
  • Participate in bid defense meetings /calls as may be required.
  • Ability and desire to work a project to completion meeting and or exceeding timeline deliverables.
  • Manage quote and client specific requests in collaboration with assigned Business Development partners.
  • Escalate client issues/concerns to Quality Assurance timely, partner as needed to bring about expedited resolution.

Qualifications 

  • Bachelor degree or equivalent required, Graduate level preferred. May consider equivalent relevant industry experience.
  • 7+ years’ experience within the Pharma / CRO / CMO Industry.
  • Prior Supervisory experience with ability and desire to mentor and develop team members.
  • Demonstrated ability to successfully lead a team of professionals in project management.
  • Demonstrated clinical trial experience or supply chain experience.

Requirements

  •  Ability to effectively communicate in English both written and verbal.
  • Proficient presentation skills.
  • Must be detail oriented and organized with strong analytical and problem solving skills.
  • Ability to successfully delegate assignments as required and evaluate performance, identifying gaps and providing coaching as needed.
  • Highly organized with the ability to meet changing demands.
  • Sound computer skills.
  • Demonstrated ability to effectively support client relations with existing and new business opportunities
  • Ability to multitask and successfully manage multiple projects simultaneously.
  • Ability to influence and gain collaboration across all levels of the organization.
  • Rigor to strictly adhere to company SOPs and regulatory compliance.

We are currently seeking a Clinical Supply Researcher to join our team in Horsham, PA to provide product research support and analysis to the designated Clinical Team, as well as offer direct support to Ancillare’s internal and external stakeholders.

Responsibilities

  •  Act as subject matter expert to help identify and source products in the support of clients’ requirements.
  • Perform full analysis of assigned requests, providing support to the designated internal or external stakeholder on ancillary needs including report out on any perceived deficiencies and or gaps.
  • Collaborate with Supply Chain colleagues for study discovery, product research, and specifications.
  • Collaborate with Clinical Operations Team to ensure supplies are processed timely, meeting clients’ requirements, offer alternative suggestions when required and work as liaison between internal and external stakeholders.
  • Participate and work on projects as assigned, tracking product requests, and time allocated to research.
  • In conjunction with Supply Chain and Clinical Operations Teams analyze protocol provided by the Client. Work with all departments to help develop most effect supply plan.   
  • Demonstrate and drive the Ancillare mission, values, and strategy.
  • Ability and desire to work a project to completion meeting and or exceeding timeline deliverables.
  • Enhances organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job.
  • Travel as may be required.
  • Perform other duties as assigned.

Qualifications 

  • Biotechnology professional with extensive experience and comprehensive understanding of clinical trial ancillary supplies.
  • Bachelor’s degree or RN required.
  • Lab experience preferred.

Requirements

  • Ability to effectively communicate in English both written and verbal.
  • Must have a clear understanding of clinical trials and ancillary supply terms.
  • Ability to work effectively with little supervision in a team or as an individual contributor.
  • Proficient presentation skills.
  • Effective demonstration of interpersonal skills to gain rapport, influence and gain collaboration across all levels of the organizations with an ability to positively influence and confidently communicate.
  • Strong analytical skills and problem-solving techniques, organized, results oriented and self-motivated with a demonstrated ability to multitask under tight guidelines and timeframes.
  • Ability to effectively lead interactions with other functions.
  • Flexibility to work under pressure while maintaining a professional demeanor.
  • High level of ownership, energy, hands on approach and personal drive.
  • Working knowledge and understanding of costs associated with product supply and fulfillment in a clinical trial environment.
  • Rigor to adhere to SOPs and regulatory compliances.
  • Demonstrated Project Management skills.
  • Ability to effectively use Microsoft Office Suite to capture and present information.
  • Must have a track record of dependability, consistency, and reliability.

We are currently seeking a Senior Project Manager to join our team in Horsham, PA to lead a team of project managers tasked with managing the flow of products to global clinical trial locations as well as manage operations of the team based on approved timelines.

Responsibilities

  • Effectively manage all functional responsibilities of dedicated project management team.
  • Support Portfolio Director and provide client facing interface as required.
  • Ensure all timelines are satisfactorily met and supply is readily available for on-demand shipments.
  • Partner with project management team to confirm understanding of the project scope and agreed upon timelines, budgets and customer requirements.
  • Ensure proper tracking of project budgets assigned.
  • Confirm team understanding and abilities to successfully implement and manage all project changes for seamless customer fulfillment as required.
  • Lead, supervise, coach, mentor, train, and evaluate performance of team members assigned to the projects, identifying performance gaps and recommending development opportunities as may be required.
  • As a senior point of contact in support of project management, act as liaison between sponsor and internal teams.
  • Actively participate, and at times, lead team meetings.
  • Drive, participate, and contribute positively to process improvement initiatives and creation of SOPs and functional training development/revision and implementation.
  • Analyze protocol provided by the sponsor, forecast demand and develop a supply plan based on enrollment sites and other factors.
  • Provide a weekly status report to Portfolio Director for all team projects.
  • Apply Good Manufacturing Principles (GMP), Good Distribution Practices (GDP), Good Clinical Practices (GCP) and other relevant GXP in all areas of responsibility.
  • Demonstrate and drive the Ancillare mission, values, and strategy.
    Travel as may be required.
  • Perform other duties as assigned.

Qualifications 

  • Bachelor’s degree or equivalent required, may consider equivalent relevant industry experience, PMP preferred.
  • Five+ years of successful project management experience, preferably in a clinical environment required.
  • Experience in drug and ancillary supply management and clinical trial forecasting desired.
  • Previous supervisory experience required.

Requirements

  • Ability to effectively communicate in English both written and verbal.
  • Proficient presentation skills.
  • Must be detail oriented and organized with strong analytical and problem-solving skills.
  • Ability to successfully delegate assignments as required and evaluate performance, identifying gaps and providing coaching as needed.
  • Highly organized with the ability to meet changing demands.
  • Sound computer skills, proficient in Microsoft office preferred.
  • Demonstrated ability to effectively support client relations with existing and new business opportunities.
  • Ability to multitask and successfully manage multiple projects simultaneously.
  • Ability to influence and gain collaboration across all levels of the organization.
  • Rigor to strictly adhere to company SOPs and regulatory compliance.

We are currently seeking a Manager of Import/Export Compliance to join our team in Horsham, PA to provide Global import/export compliance oversight, strategy and direction. Responsible for the development and deployment of policies, procedures and programs designed to minimize risk, enable compliant business operations, products and services and drive uncompromised supply chain integrity. Provide sound advice on compliance activities, ensuring adherence to and compliance with established company policies, practices, SOPs and State, National and International government regulations.

Responsibilities

  • Manage the company-wide global trade compliance function.
  • Cultivate an environment where associates respect and adhere to company standards of integrity and ethics.
  • Act as subject matter expert on all trade regulation globally. Work collaboratively with leadership in all functional and business areas to ensure compliance with process, procedures and requirements.
  • Manage and develop Compliance Operations to aid in building and enhancing compliance process capabilities, drive compliance improvement.
  • Drive regulatory outreach to build relationships and influence decisions for risk monitoring and mitigation.
  • Provide oversight to Company-wide training planning, implementation and documentation as it relates to SOPs, quality, and trade compliance.
  • Educate all departments in interpreting and complying with regulations.
  • Maintain up to date knowledge of policies, regulations, national and international guidelines and industry standards.
  • Ensure all processes contributing to the performance of company activities are conducted properly.
  • Manage and provide project status reports and process improvement recommendations to leadership to improve quality, reduce risk, promote efficiency and encourage compliance.
  • Coordinate and participate in internal and or agency inspections/audits as required and respond to applicable requests.
  • Obtain and maintain federal, state, international, and local product and facility registrations, licenses and certifications as may be required.
  • Serves as liaison with local, state, federal, and international government agencies.
  • Travel as may be required.
  • Perform other duties as assigned.

Qualifications 

  • Six + years of progressive experience in trade compliance with at least two years in a supervisory or managerial role required.
  • Experience with medical devices, CRO, or ancillary support desirable.
  • Bachelor’s degree required.
  • Experience in the business application of import/export regulations and the ability to identify and address compliance issues.

We are currently seeking an Accounts Receivable Specialist to join our team in Horsham, PA. This individual will be responsible for communicating to clients on collecting payments on a timely manner, perform accounts receivable tasks including collection efforts, and provide a high level of customer service to internal and external (sponsor) parties.

Responsibilities

  • Review accounts receivable aging reports to determine and carry out appropriate collection efforts. Research and analyze accounts prior to contacting sponsor.
  • Maximize collection of accounts receivables while maintaining customer goodwill.
  • Identify billing deficiencies and determine the root cause for delayed payments, partial payments and disputed invoices.
  • Maintain files on all past due accounts, documenting details of actions to secure payment. Keep track of all written and phone communications with internal and external parties.
  • Track and report key A/R metrics.
  • Interface with sponsors and build relationships.
  • Compile information prepare reports and escalate issue as agreed upon with Supervisor.
  • Ability and desire to work a project to completion meeting and or exceeding timeline deliverables.
  • Demonstrate and drive the Ancillare mission, values and strategy.
  • Maintain regular and predictable attendance within prescribed guidelines. Work overtime and travel as required.
  • Perform other duties as assigned.

Qualifications 

  • Five years of direct accounts receivable experience required, ideally in a team setting.
  • High school diploma or equivalent required.
  • Associate degree or business school training a plus.

Requirements

  • Ability to effectively communicate in English both written and verbal.
  • Detail oriented and organized.
  • Excellent communication and interpersonal skills.
  • Extensive   knowledge of   Microsoft Office   suite including Word, Excel, PowerPoint, and Outlook.
  • Working knowledge of general ledger preferred.
  • Bank reconciliation experience highly desirable.
  • Data entry/typing skills.
  • Ability to work sitting at a desk for prolonged periods of time.

We are currently seeking a Director of Business Development who will be responsible for seeking and procuring new business development opportunities, maintaining and growing existing business opportunities while further promoting and establishing the company’s mission, values, and strategy. Establish new and build on existing business relationships and marketing plans, drive revenues, attend to client requests and proposals and ensure all client deliverables are successfully met on time.

Responsibilities

  • Plan, develop, organize, and help direct the company’s business development operations and performance by meeting and continually working towards exceeding Ancillare’s annual revenue goals for the geographically assigned region.
  • Meet and or exceed defined goals and agreed to activities as defined in the Ancillare Commission Plan.
  • Develop and successfully implement plans to develop a book of business in a previously untapped geographical region.
  • Establish and maintain business contacts and relationships within designated client companies.
  • Build a network of new potential clients to drive new business opportunities and grow a viable pipeline of business to grow new sources of revenue.
  • Uncover new sources of revenue and promote company deliverables with existing clients.
  • Manage the sales process from initial contact to RFI/RFP completion to implementation and transition plans.
  • Obtain, prepare, and present new business proposals as needed.
  • Promote Ancillare’s capabilities, quality and specialization services; Conduct Ancillare’s capabilities presentation/s.
  • Manage client relationships to ensure overall client satisfaction; that all needs are satisfactorily met or exceeded, and that fully outsourced, long lasting engagements are created and sustained.
  • Collaborate with clients to obtain project or program specifications, timelines and requirements and communicate awards, new business, timelines and other requirements to other departments/internal counterparts as necessary.
  • Develop plans to meet client requirements and specifications.
  • Maintain positive, open communication with clients, providing updates to clients for ongoing programs/projects, act as liaison between clients and Ancillare;
  • Manage and track business development efforts and activities, reporting business development activity to Executive Management appropriately.
  • Ensuring, in coordination with Project Management, Supply Chain and other departments (as necessary) a solid understanding of the operative aspects of the program/project as required by the client.
  • Ensuring, in coordination with the Proposal’s Team, the accurateness of the company’s proposal to our clients’ needs, inclusive of regulatory and legal compliance.
  • Communicate with Senior Management for decisions on the appropriate attendance of company representatives at client meetings.
  • Travel as required.
  • Following the pre-determined schedule regularly utilize Salesforce to maintain bi-weekly updates to sales funnel, accounts and contacts database; complete weekly maintenance for the accuracy of all opportunities with realistic close and project start and end dates; and update current and future client account plans at a minimum of once per quarter in Salesforce.
  • Demonstrate and drive the Ancillare mission, values and strategy.
  • Attend and participate in periodic departmental calls in off hours
  • Enhance organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to the job.
  • Other duties as may be assigned.

Qualifications 

  • Bachelor’s degree required, will consider equivalent work experience in lieu of degree.  Advanced degree a plus.
  • Five+ years of proven business development experience required.
  • Five+ years of experience in a pharmaceutical/biotech, CRO, or related industry required.
  • Extensive contacts within the pharma/biotech industry.
  • Experience working in a startup organization highly desirable.

Requirements

  • Excellent verbal and written communication skills, including English.
  • Incomparable customer service and interpersonal skills across all levels of business.
  • Strong relationship management skills with ability to effectively partner with external and internal clients.
  • Superior business development operations practical knowledge.
  • Ability to work both strategically and tactically, and independently as well as in a team effort.
  • Strong leadership skills with a professional presence and demeanor to champion the organization.
  • Excellent negotiation skills and ability.
  • Ability to travel up to 70% of the time, as needed.
  • Organized, strong record retention and time management skills.
  • Excellent independent decision making and creative problem-solving skills.
  • Ability to effectively develop, organize, and manage multiple tasks.
  • Proficient in the use of lap-top computer with working knowledge of software systems including Microsoft Office and Salesforce.
  • Must have a proven track record of dependability, consistency & reliability.
  • Flexibility to work under pressure while maintaining a professional demeanor.

We are currently seeking a Project Specialist to work under the supervision of the Portfolio Director to assist the clinical project management team to effectively manage the flow of products for clinical trial locations around the world.

Responsibilities

  • Track all aspects of each project including storage and shipment of materials, maintaining and executing accurate reports.
  • Ensure all processes are implemented and completed according to all relevant SOPs, Quality Assurance, and Supply Chain recommendations and the organization’s strategic direction.
  • Working effectively independently and in a team environment to assist in all functional areas of the project as needed to ensure timely completion including supply, resupply and disposition of (non-drug) study supplies.
  • Maintain study budget tracker/s, project management study reports, management of inventory, documentation/meeting minutes and oversight of all orders processed.
  • Review invoices to ensure payments from clients and to vendors have been completed timely.
  • Manage and provide regular status reports to Senior Project Management staff as required.
  • Ability and desire to work a project to completion meeting and or exceeding timeline deliverables.
  • Apply Good Manufacturing Principles (GMP), Good Distribution Practices (GDP), Good Clinical Practices (GCP) and other relevant GXP in all areas of responsibility.
  • Demonstrate and drive the Ancillare mission, values and strategy.
  • Enhance organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to the job.
  • Ability to work successfully individually or in a team.
  • Travel as may be required less than 10%.
  • Participate in calls on off hours as needed.
  • Perform other duties as assigned.

Qualifications 

  • Bachelor’s degree preferred, may consider equivalent work experience in clinical trials or supply chain in lieu of degree.
  • Prior experience in project management, pharmaceutical industry, or supply chain preferred.

Requirements

  • Ability to effectively communicate in English verbally and written.
  • Active listening and exceptional communication skills with an ability to positively influence and confidently communicate and gain collaboration across all levels of the organization.
  • Must have a clear understanding of clinical trials.
  • Ability to work effectively with little supervision in a team or as an individual contributor.
  • Flexibility to work under pressure managing multiple projects simultaneously while maintaining a professional demeanor.
  • Strong analytical skills and problem-solving techniques, organized, results oriented and self-motivated with a demonstrated ability to multitask under tight guidelines and timeframes.
  • Working knowledge and or ability to understand costs associated with product supply and fulfillment in a clinical trial environment.
  • Rigor to adhere to SOPs and regulatory compliances.
  • Demonstrated Project Management skills.
  • Ability to develop work, breakdown structure and prepare diagrams, graphs, charts and reports to analyze bottlenecks, problems and concerns.
  • Ability to effectively use Microsoft Office Suite to capture and present information.
  • Must have a track record of dependability, consistency and reliability.

INTERESTED IN JOINING THE TEAM?

We’ll contact you if your qualifications match a current opening.