Join Our Team

Ancillare has supported the global clinical trial ancillary supply chain network since 2006. We are a rapidly growing, entrepreneurial organization whose success and operational innovations are focused on meeting the evolving needs of the Life Sciences industry.

Come Help Us Make the World a Better Place.

We expect our employees to be committed to contributing to human health by delivering premium quality services and operational excellence in support of our values-based culture of integrity, collaboration, accountability, innovation, communications, and teamwork.

who we are

Current Open Roles

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Proposal Associate I

United States

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Clinical Supply Researcher

United States

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IT Support Specialist

United States

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Quality Control Inspector

United States

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Director, Quality Assurance

United States

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Senior Manager, Global Logistics

United States

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Senior Data Analyst

United States

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Project Manager

United States

Life Inside Our Office

In order to pursue high-growth markets, we have invested in industry-leading technology, facilities, certifications, and infrastructure to best serve our clients. We expect to continue to grow rapidly, and building the right team to help us get there is critical. Team members will thrive if they are:

We have an entrepreneurial culture, which means our team members each accept the responsibility to respond quickly to challenges. As part of a growing company, you’ll join a self-motivated team of experts in a positive, innovative, high-energy workplace.

At Ancillare, you’ll find an organization dedicated to innovation and client service, and this dedication motivates and energizes our corporate culture. Our team members are passionate about their areas of expertise, but remain flexible, adjusting processes, and priorities to accommodate changes in scale, geographies, or regulations.

Our experience has helped us develop innovative business models for our clients. As a part of our team, you will be able to leverage new ideas and contribute to programs and services for our clients.

Perks & Benefits

At Ancillare, our employees’ quality of life is incredibly important to us. Therefore, we offer competitive compensation and multiple benefits for you and your family, including:

Health & Wellness

Three Medical Plans:
1. Savings Plus HN Option Plan with HSA
2. PPO Plan
3. High-Deductible PPO Plan with HSA
Dental PPO and DMO Plan
Vision Plan

Financial Well-Being

401 (k) Retirement Plan with Company Match
Short and Long Term Disability
Life and Disability Insurance
Tuition Assistance

Work/Life Balance

Paid Vacation and Holidays
(24 days with ability to roll over 80 hours each year)
Flexible Hours
Gym Discount Program

Let’s Work Together

Join our team by applying to one of our open roles above. We will contact you if your qualifications match.

Careers

United States

Apply Now

Overview

We are currently seeking a Proposal Associate I to join our team in Horsham, PA (US) to manage the RFI, RFP, proposal, and quote process. This person will communicate with business development and project management colleagues to ensure Ancillare and client expectations and needs are satisfactorily and consistently met and/or exceeded with respect to the quote preparation process. You will need to engage Business Development, Project Management, Procurement, Logistics, and other functional departments as needed at the appropriate time and level to ensure smooth transition of proposals from initial RFP through final proposal submission, award and final handoff to project management.

Responsibilities

Manage all RFI/RFP responses, proposals, and quote generation processes.
Work with functional team members within business development and project management departments to conduct appropriate research, effectively communicate status, and prepare proposals, using strong relationship management skills.
Establish agreement on timelines and deliverables.
Schedule and facilitate strategy meetings with functional leads to identify potential issues, client requirements, and key strategies to be addressed.
Record and communicate agreement on deliverables, strategies, and timelines resulting from strategy meeting(s). Ensure adherence through meaningful communication and follow up
Facilitate pricing discussions with key functional team members. Draft proposal budget reflecting agreed upon proposal components and strategies. Ensure accuracy, consistency, and price competitiveness.
Craft meaningful proposals for clients by accurately reflecting strategic decisions and accurately capturing proposal details. Ensure accurate mapping to client budget specifications.
Provide quality deliverables under tight timeframes and deadlines. Record and maintain all agreed upon metrics.
Work overtime as required during peak periods and/or to meet deadlines. Maintain regular and predictable attendance within prescribed guidelines.
Perform other duties as assigned.

Qualifications

Direct proposal development and management experience in a CRO, pharmaceutical or related environment preferred.
Bachelor’s degree in Finance, Business, or Life Science required or equivalent work experience.

Requirements

Must be detail oriented and well organized.
Ability to work on multiple projects simultaneously.
Proven ability to work in a fast paced, time sensitive environment.
Effective oral and written communication skills.
Proficient in the use of MS Word, Excel, and PowerPoint.
Effectively work independently and in a team environment.
Demonstrated ability to effectively communicate and work across all levels of the organization resulting in timely completion of quotation preparation process.

I'm Interested

Careers

United States

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Overview

We are currently seeking a Clinical Supply Researcher to join our team in Horsham, PA to provide product research support and analysis to the designated Clinical Team, as well as offer direct support to Ancillare’s internal and external stakeholders.

Responsibilities

Act as subject matter expert to help identify and source products in the support of clients’ requirements.
Perform full analysis of assigned requests, providing support to the designated internal or external stakeholder on ancillary needs including report out on any perceived deficiencies and or gaps.
Collaborate with Supply Chain colleagues for study discovery, product research, and specifications.
Collaborate with Clinical Operations Team to ensure supplies are processed timely, meeting clients’ requirements, offer alternative suggestions when required and work as liaison between internal and external stakeholders.
Participate and work on projects as assigned, tracking product requests, and time allocated to research.
In conjunction with Supply Chain and Clinical Operations Teams analyze protocol provided by the Client. Work with all departments to help develop most effect supply plan.
Demonstrate and drive the Ancillare mission, values, and strategy.
Ability and desire to work a project to completion meeting and or exceeding timeline deliverables.
Enhances organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job.
Travel as may be required.
Perform other duties as assigned.

Qualifications

Biotechnology professional with extensive experience and comprehensive understanding of clinical trial ancillary supplies.
Bachelor’s degree or RN required.
Lab experience preferred.

Requirements

Ability to effectively communicate in English both written and verbal.
Must have a clear understanding of clinical trials and ancillary supply terms.
Ability to work effectively with little supervision in a team or as an individual contributor.
Proficient presentation skills.
Effective demonstration of interpersonal skills to gain rapport, influence and gain collaboration across all levels of the organizations with an ability to positively influence and confidently communicate.
Strong analytical skills and problem-solving techniques, organized, results oriented and self-motivated with a demonstrated ability to multitask under tight guidelines and timeframes.
Ability to effectively lead interactions with other functions.
Flexibility to work under pressure while maintaining a professional demeanor.
High level of ownership, energy, hands on approach and personal drive.
Working knowledge and understanding of costs associated with product supply and fulfillment in a clinical trial environment.
Rigor to adhere to SOPs and regulatory compliances.
Demonstrated Project Management skills.
Ability to effectively use Microsoft Office Suite to capture and present information.
Must have a track record of dependability, consistency, and reliability.

I'm Interested

Careers

United States

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Overview

We are currently seeking an IT Support Specialist to join our team. The IT Support Specialist reporting to the Manager, Global Infrastructure & Security will serve as the primary first point of contact for all end-user support requests. They will additionally perform and assist with server administration

Responsibilities

Serve as the first point of contact for end-users seeking technical assistance via the helpdesk system.
Perform remote troubleshooting through diagnostic techniques and pertinent questions.
Determine the best solution based on the issue and details provided by the end user.
Escalate unresolved issues to the proper internal IT staff.
Record events and problems along with their resolution in the helpdesk.
Prevision user accounts, equipment, and perform other on-boarding activities for new users.
Disable user accounts and perform other off-boarding activities for terminated users.
Maintain records of all company equipment dispensed to and returned from employees.
Support company-owned mobile devices including phones, tablets, laptops, and other hand-held devices.
Contact external support as needed to resolve end-user issues, or process warranty claims.
Pass on feedback or suggestions by end-users to the appropriate internal team.
Perform or assist with routine server maintenance.
Support server-side systems hosted both on-premises and in cloud environments.
Respond and escalate incidents impacting services such as outages or security incidents.
Collaborate with other members of IT staff as needed.
Identify and recommend improvements on procedures.
Confident of knowledge, skills and abilities and pro-actively knowledge share while learning from others.
Assist in the development of procedures, and policies relating to helpdesk activities.
Regular ability to provide off hours support when required and appropriate.
Driven to automate environments and provide the best possible customer service.
Ability and desire to work a project to completion meeting and or exceeding timeline deliverables.
Demonstrate and drive the Ancillare mission, values, and strategy.
Participate and contribute positively to process improvement initiatives.
Travel as may be required.
Perform other duties as assigned.

Qualifications

Bachelor’s degree in the field of computer science preferred, may consider equivalent work experience.
2 + years hands on work experience.
Working technical knowledge of Microsoft operating systems.
Understanding of and demonstration of customer service best practices and techniques.
Understanding of ability to perform software and hardware troubleshooting.
ComptTIA A+, CompTIA Network+, CompTIA Security+ or proprietary certifications such as Microsoft Fundamentals a plus.

Requirements

Ability to effectively communicate in English both written and verbal.
Ability to partner and successfully gain collaboration across all levels of the organization.
Ability to plan and effectively manage technical delivery of new functionality and enhancements.
Proven ability to effectively work through ambiguous/undefined problems, to think abstractly.
Demonstrated working style that is inclusive to ensure success in cross-team collaboration.
Ability to effectively articulate technical challenges and solutions and be understood.
Ability to effectively work independently and as part of a team.
Self-directed and motivated.

I'm Interested

Careers

United States

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Overview

We are currently looking for a Quality Control Inspector to join our team in Horsham, PA (USA) to perform inspection and cycle counts to ensure accuracy of goods being received and/or shipped from our warehouse.

Responsibilities

Perform inline inspection of goods being assembled for shipments to global clinical trial sites or partner/vendor locations.
Perform incoming inspection of goods received into the warehouse, if and when needed.
Perform cycle counts (manual inventory control) according to prescribed procedures to help ensure accuracy of goods within warehouse inventory.
Review and inspect goods in the quarantine cage and the reject cage, according to prescribed procedures, to ensure proper labeling and to verify and monitor expiry dates of goods. Notify Warehouse Manager immediately of any discrepancies found.
Communicate with immediate supervisor and Warehouse Manager the status of work as requested by management.
Adhere to all warehouse rules and guidelines per company policies and SOPs.
Understand and follow all company safety regulations.
Work overtime and travel as required. Maintain regular and predictable attendance within prescribed guidelines.
Perform additional duties and responsibilities as assigned.

Qualifications

One year of experience in quality control including inspections and line work or warehouse experience desired.
High school diploma or equivalent required.

Requirements

Ability to read, write, speak, and understand English.
Ability to read, write, and understand verbal and written instructions.
Highly detailed and organized.
Ability to follow prescribed procedures with rigor.
Sound communication skills.

I'm Interested

Careers

United States

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Overview

We are currently seeking a Director, Quality Assurance to join our team in Horsham, PA (USA) to develop, implement, and evaluate the company’s Quality System management strategies which integrate with the company’s annual and long-term global strategies. This individual will deliver a positive quality experience at all levels of the organization.

Responsibilities

Develop, review, revise, distribute, and train Standard Operating Procedures (SOPs) and associated documents.
Manage and maintain training files ensuring that accurate, complete and up to date files are maintained for all employees and contract workers.
Conduct and or direct investigations and implement corrective actions to resolve complaints and non-compliances. Evaluate the quality of events, incidents, queries and complaints.
Ensure the consistency of creating, review or updating of internal/external deviations. Maintain current files for all recorded deviations.
Partner with and effectively influence operations coworkers and colleagues to embed procedural compliance and quality into daily transactional activities, ensuring all processes contributing to the performance of company activities are conducted properly.
Oversee and manage the change control system including documentation and filing as may be required.
Facilitate and or perform internal, vendor and customer audits.
Perform and document external audits of suppliers.
Plan, coordinate and manage the recall process.
Develop and implement training for employees on compliance with Quality System standards improving worker performance, knowledge of and support of a quality focused job.
In collaboration with senior leadership strategize quality improvements to increase quality levels, ensure safety, reduce waste and increase profitability. Deploy quality improvements driving increased awareness and measure milestone results.
Develop, maintain and provide to senior leadership realistic and meaningful quality metrics to drive continuous improvements.
Develop and maintain supplier and customer Quality Agreements.
Oversee supplier approval process.
Develop and deploy Training Matrixes for new and transferred employees.
Hire, train, supervise, and mentor global quality staff.
International travel as may be required.
Other duties as may be assigned.

Qualifications

Bachelor of Science or Bachelor of Arts degree required preferably in Life Sciences or engineering, may consider equivalent work experience in a CRO or comparable environment.
7+ years’ experience in quality assurance within a contract research organization or comparable environment.
Previous experience with contract packaging or ancillary support highly desirable.

Requirements

Ability to effectively read, write, speak, and understand English.
Collaborative mindset, aptitude to embrace change and high degree of adaptability to work through ambiguous and dynamic situations.
Demonstrated ability to prioritize and organize tactically while thinking strategically.
Demonstrated knowledge of quality systems including CAPA, change control, calibration, deviations and investigations.
Ability to effectively manage time and work in stressful situations.
Proven ability to work effectively with employees across all levels of the organization, gain acceptance and support of quality focus initiatives.
Effective verbal and written communication and interpersonal skills with both internal and external clients.
Demonstrated ability to effectively lead and manage a global team.
Proficient in Microsoft Office Suite including Excel, Word, Outlook, and PowerPoint.
Must have a track record of dependability, consistency, and reliability.

I'm Interested

Careers

United States

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Overview

We are seeking a Senior Manager, Global Logistics to join our team in Horsham, PA (USA) who will ensure the proper and timely management of the flow of information and materials to and from the global clinical trial locations while meeting regulatory operations requirements. They will also have oversight and lead the global logistics team in their day to day responsibilities of providing exceptional service to internal and external customers. Drive continuous improvement and efficiency in operational department processes.

Responsibilities

Leading the logistics team, ensure the preparation of estimates for freight, duties, and taxes to be used by Central Proposal Group (CPG). Providing logistics supply plan analysis and estimates for global logistics related services and ensuring proper preparation of documentation for all estimates.
Lead, supervise, coach, mentor, train, and evaluate performance of team members, identifying performance gaps and recommending development opportunities as may be required.
Confirm team understanding and abilities to successfully implement and manage all logistics operations related services.
Responsible for accurate completion and retention of logistics documents and records (e.g., commercial invoices).
Facilitate the execution of all global logistics strategies including supporting analysis of distribution capabilities, transportation and depot suppliers, and quality requirements while establishing metrics.
Manage and lead logistics projects ensuring timelines are met, budgets are contained, invoicing is accurate, and regulations are followed.
Provide oversight of reclamation process to ensure timely and accurate product disposition and returns logistics in accordance with Ancillare procedures.
Ensure the timely coordination of resupply and returns, destruction requests, and associated processes as dictated by protocol.
Interact and coordinate with carriers for inbound, outbound, and return deliveries, both domestic and international.
Participate in bid defense meetings or other discussions with prospective sponsors or existing sponsors as needed.
Monitor and measure freight costs. Collaborate with Procurement on carrier relations and negotiate favorable contracts for the company.
Support and develop joint objectives with intersecting groups to ensure alignment with logistics global partners for the assurance of supply in all markets to customers.
Identify, maintain and report monthly KPIs as required.
Develop departmental SOPs and training documents.
Ability and desire to work a project to completion meeting and or exceeding timeline deliverables.
Demonstrate and drive the Ancillare mission, values, and strategy.
Travel as required.
Perform other duties as assigned.

Qualifications

Bachelor’s degree required, in Supply Chain or related field preferred, may consider equivalent industry work experience.
7+ years’ experience in logistics and/or supply chain management required.
Project management or clinical supply training preferred.
Experience in clinical logistics within the biopharmaceutical industry highly desirable.

Requirements

Ability to effectively communicate in English both written and verbal.
Ability to partner and successfully gain collaboration across all levels of the organization.
Ability to understand and share knowledge of the clinical supply chain process.
Strong analytical skills and problem-solving techniques, organized and detail oriented, results oriented and self-motivated with a demonstrated ability to multitask under tight guidelines and timeframes.
Ability to successfully delegate assignments as required and evaluate performance, identifying gaps and providing coaching as needed.
Sound computer skills, proficient in Microsoft office preferred.
Working knowledge and understanding of costs associated with product supply and fulfillment.
Strong knowledge of key global supply chain regulations.
Rigor to adhere to SOPs and regulatory compliances.
Ability to travel internationally.

I'm Interested

Senior Data Analyst

United States

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Overview

We are currently seeking a Senior Data Analyst to join our USA team who will be responsible for architecting, designing, and implementing data pipelines, data analytics, and APIs for Ancillare’s data. In addition, the position defines and promotes adaptation of best practices, provides consultative guidance and recommendations on pragmatic solutions to solve complex business requirements within the context of one or more digital transformation initiatives.

Responsibilities

Develop and maintain scalable data pipelines and build out new API integrations to support continuing increases in data volume and complexity.
Effectively collaborate with analytics and business teams to improve data models that feed business intelligence tools, increasing data accessibility and enabling data-driven decisions across the organization.
Develop and implement processes and systems to monitor data quality, ensuring production data is always accurate, secure, and available for key stakeholders and business processes that utilize and depend on it.
Positively contribute to engineering communities of practice, and documents work.
Perform data analysis required to troubleshoot data related issues and assist in the resolution of data issues.
Work closely and effectively with a team of IT Professionals.
Define company data models, use ETL pipeline and data streaming tools to populate data models.
Design data integrations and data quality framework.
Design and evaluate open source and vendor tools for data lineage.
Work closely with all business units and engineering teams to develop strategy for long term data platform architecture.
Ability and desire to work a project to completion meeting and or exceeding timeline deliverables.
Demonstrate and drive the Ancillare mission, values and strategy.
Participate and contribute positively to process improvement initiatives.
Perform other duties as assigned.

Qualifications

Bachelor’s degree in Computer Information Science or related technical field required, Graduate degree preferred. May consider equivalent work experience.
4+ years of Information Technology experience with data management, schema design, dimensional data modeling, and data storage technology.
3+ years of software engineering experience in Python, Scala, Java, or .NET
4+ years of multiple kinds of database experience (SQL and No-SQL) and with end to end PowerBI visualizations.
Experience within pharmaceutical or clinical trials is a plus.

Requirements

Ability to effectively communicate in English both written and verbal.
Ability to partner and successfully gain collaboration across all levels of the organization.
Proven ability in managing and effectively communicating data warehouse plans to internal clients.
Experience designing, building, and maintaining secure, reliable batch and real time data pipelines.
Experience with cloud data ingestion, data lake, and modern warehouse solutions (Azure is a plus).
Experience with event streaming platforms like Azure Event Hubs.
Ability and desire to provide data architecture and engineering thought leadership across business and technical dimensions solving complex business cases.
Must possess a deep understanding of enterprise software patterns and how they may be leveraged in modern data management.
Working knowledge of best practices and IT operations in an always-up, always-available service.
Experience with or knowledge of Agile Development methodologies (SAFe is a plus).
Excellent analytical problem solving and troubleshooting skills.
Highly adaptable to a continuously changing environment.
Able to give and receive open, honest feedback and to foster a feedback environment.
Outstanding communication, interpersonal, relationship building skills for team development.

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Careers

United States

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Overview

We are currently seeking a Project Manager to lead and assist a project team during protocol formulation and supply to global investigator sites. Interface directly with management, quality assurance and logistics teams to manage all clinical supply operations and processes. Work effectively in a team environment to manage flow of products to global clinical trial locations as well as manage operations of the team based on approved timelines. Perform all functions according to company SOPs and strategic direction.

Responsibilities

Manage the scope of work for the project.
Manage the implementation of protocol requirements as given by the customer and management.
Ensure that all processes are implemented and completed according to all relevant SOPs, quality assurance and logistics recommendations, and company strategic direction.
Partner with the client to gain project scope and timeline.
Interface with the quality assurance team and management team as needed.
Serve as liaison and manage relationships between the organization and client to share all relevant information including recommendations, requirements and progress of project.
Ensure projects are completed based on timelines, budget and scope of operations.
In collaboration with other departments assist in all functional areas of the project where needed to ensure completion.
Attend and or facilitate periodic teleconferences and study meetings.
Responsible for the management of study startup, day to day interactions with sites, study team and Ancillare team/s.
Collaborate with Sr. Director Sponsor Services and PM Team Leaders to assist in managing the project budget against actual expenses and current status.
Manage supply, resupply and disposition of study supplies (non-drug).
Collaborate with Supply Chain (logistics) to ensure that the regulatory requirements and necessary documents are in place before international shipments occur.
Coordinate and execute monthly status reports for client, partnering with IT and CPG for any special requests from client.
Assist in other areas within the department and company as may be required/necessary.
Perform other duties as may be requested/assigned.
Enhance organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job.

Qualifications

Bachelor’s degree required or equivalent project management work experience. PMP certification preferred.
Two to three years of experience working in project management.
Prior working experience in the pharmaceutical industry and or /ancillary supply is highly desirable.

Requirements

Demonstrated Strong Project Management skills with the ability to effectively lead a team to successful project completion.
Ability to effectively communicate in English both written and verbal.
Demonstrated ability to effectively multitask and manage multiple projects simultaneously.
Detail oriented and organized; must be able to meet demanding deadlines and deliver quality work output within these tight timeframes.
Proven ability to effectively influence and collaboratively work across diverse groups with both internal and external stakeholders and business partners.
Understanding of clinical supply chain process desirable.
Proficient Microsoft Office Suite including Word, PowerPoint, Outlook and Excel.
Results oriented, confident, self-motivated and driven with solid negotiation skills.
Flexible and capable of managing and implementing change.
Strong analytical and problem solving skills.
Rigor to strictly adhere to company SOPs and regulatory compliance.
Understanding of key global regulations including GCP and GMP preferred.
Ability to mentor and train other members of the organization.
Must be able to work well both independently and in a team environment.
Must have a track record of dependability, consistency & reliability.
Able to travel internationally.

I'm Interested