WORKING AT ANCILLARE

We are seeking a Procurement Specialist to join our team in Horsham, Pa (USA) to manage the sourcing of ancillary supplies and equipment for worldwide clinical trials for global pharmaceutical and biotechnology companies as well as contract and medical research organizations. This individual will provide strategic analysis and insight into supplier markets, prepare clinical supply plans in support of new and revised study opportunities, and participate in negotiation strategies, quotations, and sourcing strategies.

Responsibilities:

• Prepare supply plans for Sponsors and CROs clinical trial’s ancillary supplies needs.
• Assist the Procurement Team with sourcing, vendor negotiations, and product details.
• Point-of-contact in managing the overall purchase order process; including but not limited to receipt of review of purchase requisitions in compliance with the Ancillare approved supplier list, individual study supply plans and corporate Grant of Authority.
• Place purchase orders with suppliers including the coordination of any necessary proforma invoices and internal client invoicing documents required at time of PO placements as may be required.
• Request batch specific documentation and certifications required from supplier based on immediate and eventual shipping/distribution needs.
• Respond timely to accounting inquiries regarding vendor invoices. Escalating known or discovered issues to your manager, the Senior Manager, Procurement.
• In partnership with Finance locate and provide required missing internal documentation to facilitate timely payment process.
• Actively and effectively assist the Procurement Team by attending strategy meetings to drive and improve the quality of the supply, service, cost, and innovation.
• Ensure appropriate contingency and remediation plans are in place for supply plans.
• Coordinate with Clinical Operations Team to review supply chain strategy.
• Work with vendors to build a repository of product information, pricing, terms, certificates, and safety reports.
• Provide Logistics with the appropriate information to quote freight and update as may be required.
• Inspect product ids to ensure proper completion and detailed information are present in all mandatory fields.
• Conduct internal analysis and inspections on opportunities to ensure accuracy.
• Maintain familiarity and compliance with relevant company policies and procedures.
• Ability and desire to work a project to completion meeting and or exceeding timeline deliverables.
• Demonstrate and drive the Ancillare mission, values, and strategy.
• Participate and contribute positively to process improvement initiatives.
  Perform other duties as assigned.

Qualifications:

• Bachelor’s degree in Supply Chain or related field required, may consider equivalent work experience.
• Minimum of one year of experience in procurement and/or supply chain management required.
• Project management or clinical supply training preferred.

Requirements:

• Ability to effectively communicate in English both written and verbal.
• Ability to effectively partner and successfully influence and gain collaboration across all levels of the organization.
• Proven ability to understand the clinical supply chain process.
• Strong analytical skills, problem-solving techniques, organized and detail oriented.
• Working knowledge and understanding of costs associated with product supply and fulfillment.
• Rigor to adhere to SOPs and regulatory compliances.
• Demonstrated Project Management skills.
• Ability to effectively use Microsoft Office Suite to capture and present information.
• Results oriented and self-motivated with a demonstrated ability to multitask under tight guidelines and timeframes.
• Flexibility to work under pressure while maintaining a professional demeanor.

We are currently seeking a Proposal Associate I to join our team in Horsham, PA (US) to manage the RFI, RFP, proposal, and quote process. This person will communicate with business development and project management colleagues to ensure Ancillare and client expectations and needs are satisfactorily and consistently met and/or exceeded with respect to the quote preparation process. You will need to engage Business Development, Project Management, Procurement, Logistics, and other functional departments as needed at the appropriate time and level to ensure smooth transition of proposals from initial RFP through final proposal submission, award and final handoff to project management.

Responsibilities:

• Manage all RFI/RFP responses, proposals, and quote generation processes.
• Work with functional team members within business development and project management departments to conduct appropriate research, effectively communicate status, and prepare proposals, using strong relationship management skills.
• Establish agreement on timelines and deliverables.
• Schedule and facilitate strategy meetings with functional leads to identify potential issues, client requirements, and key strategies to be addressed.
• Record and communicate agreement on deliverables, strategies, and timelines resulting from strategy meeting(s). Ensure adherence through meaningful communication and follow up
• Facilitate pricing discussions with key functional team members. Draft proposal budget reflecting agreed upon proposal components and strategies. Ensure accuracy, consistency, and price competitiveness.
• Craft meaningful proposals for clients by accurately reflecting strategic decisions and accurately capturing proposal details. Ensure accurate mapping to client budget specifications.
• Provide quality deliverables under tight timeframes and deadlines. Record and maintain all agreed upon metrics.
• Work overtime as required during peak periods and/or to meet deadlines. Maintain regular and predictable attendance within prescribed guidelines.
• Perform other duties as assigned.

Qualifications:

• Direct proposal development and management experience in a CRO, pharmaceutical or related environment preferred.
• Bachelor’s degree in Finance, Business, or Life Science required or equivalent work experience.

Requirements:

• Must be detail oriented and well organized.
• Ability to work on multiple projects simultaneously.
• Proven ability to work in a fast paced, time sensitive environment.
• Effective oral and written communication skills.
• Proficient in the use of MS Word, Excel, and PowerPoint.
• Effectively work independently and in a team environment.
• Demonstrated ability to effectively communicate and work across all levels of the organization resulting in timely completion of quotation preparation process.

We are seeking a Procurement Manager to join our team in Horsham, PA (USA) to manage the sourcing of clinical and ancillary supplies for worldwide clinical trials for global pharmaceutical and biotechnology companies, as well as medical and contract research organizations. This role will provide analysis including strategic analysis and insight into suppliers and markets, prepare clinical supply plans in support of new and revised study opportunities, participate in negotiation strategies, conduct RFPs, RFQs and
quotation analysis, cost modeling and supplier management, and oversee PO execution and required ERP activity.

Responsibilities:

• Create and execute RFPs and RFQs.  Build supply plans together with subsequent structured information analysis and business requirements.
• Conduct detailed supplier and supply market analysis looking at facts, trends, and data analysis.  Execute continuous learning and product awareness programs for procurement and project management colleagues.  Steward a repository of specification templates to assist in defining supply requirements.
• Ensure that appropriate supplier agreements and relationships have appropriate KPI’s and metrics to achieve a win-win relationship.  Monitor, report, manage and continuously improve supplier performance.  Ensure that supplier qualification criteria are being met.  Coordinate Return Good Authorization activity.
• Ensure that the appropriate contingency and remediation plans are in place for supply plans.  Categorize the ancillary supply as high/medium/low risk per established guidelines.
• Be an active member on one or more sourcing teams utilizing the above essential functions in a spirit of continuous improvement to drive assurance and quality of supply, service, cost and innovation.
• Manage, capture and report savings per the Ancillare global procurement savings handbook and customer requirements.
• Work with procurement specialists to ensure the company funds are expended for clinical supplies in compliance with the corporate grant of authority table and in conjunction with approved supply plans.
• Ensure customer satisfaction by developing strong collaboration and trust with internal stakeholders, customers and suppliers.
• Enhance the department and organization by accepting ownership for accomplishing new and different opportunities in the spirit of continuous improvement.
• Maintain familiarity and compliance with all relevant company policies and procedures.
• Travel  less than 20%.
• Other duties as may be assigned.

Qualifications:

• Three to five years of procurement experience in lab supplies and/or clinical supplies required.
• Bachelor’s degree required or equivalent work experience.

Requirements:

• Ability to effectively read, write, speak, and understand English.
• Must be detail oriented and organized.
• Ability to effectively work with tight deadlines.
• Proficient in Microsoft Excel, PowerPoint, Word and project software.
• Demonstrated high degree of flexibility and adaptability to deal with ambiguous and dynamic situations.
• Demonstrated working knowledge of total sourcing spectrum from need identification to contract execution, including stakeholder and supplier management.
•  Collaborative mindset and aptitude to embrace change.
• Ability and desire to effectively work with and collaborate with employees at all levels of the organization.

We are looking for an Associate Project Manager for our Horsham office to assist a project team during protocol formulation and supply to global investigator sites. Interface directly with management, quality assurance and supply chain teams to assist managing all clinical supply operations and processes. Work effectively in a team environment to manage flow of products to global clinical trial locations as well as manage operations of the team based on approved timelines. Perform all functions according to company SOPs and strategic direction.

Responsibilities:

• Working in a collaborative style assist in managing the scope of work for the project including managing the implementation of protocol requirements as given by the customer and management.
• Under the direction of Senior Project Management ensure that all processes are implemented and completed according to all relevant SOPs, quality assurance and supply chain recommendations, and company strategic direction.
• Assist in all functional areas of the project as needed to ensure timely completion including supply, resupply, and disposition of study ancillary supplies (non- drug).
• Interface regularly with internal stakeholders including; quality assurance and supply chain to assist project management team in all functional areas of the project where needed to ensure on time and budget completion.
• Serve as liaison as may be required to manage relationships between the organization and customer to communicate all relevant information including recommendations, requirements and progress of project.
• Manage and provide regular status reports to Senior Project Management staff as required
• Work towards ensuring projects are completed based on timelines, budget, and scope of operations.
• Ability and desire to work a project to completion meeting and or exceeding timeline deliverables.
• Enhance organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to the job.
• Ability to work successfully individually or in a team.
• Demonstrate and drive the Ancillare mission, values and strategy.
• Perform other duties as assigned.

Qualifications:

• Bachelor degree preferred, may consider equivalent work experience in lieu of degree.  PMP certification candidate preferred.
• Prior project management experience or management/supervisory  experience preferred.
• Prior working experience in a pharmaceutical industry, ancillary supply or supply chain is highly desirable.

Requirements:

• Ability to effectively communicate in English verbally and written.
• Proven ability to effectively hear, understand and follow directions or instructions.
• Ability to multitask and successfully manage multiple projects simultaneously, flexible and capable of managing and implementing change.
• Flexibility to work under pressure while maintaining a professional demeanor, detail oriented and organized with strong analytical and problem-solving skills.
• Ability to prioritize, meet demanding deadlines and deliver quality work output within tight time frames.
• Ability to effectively work collaboratively across diverse groups with both internal and external stakeholders and business partners.
• Self –motivated, confident and results oriented with rigor to strictly adhere to company SOPs and regulatory compliance.
• Must possess demonstrated Microsoft Office skills; Word, Excel, Outlook and Power Point.
• Must have a track record of dependability, consistency and reliability.

We are currently seeking a Project Manager to join our team in Horsham, PA (USA) to effectively managing the flow of products to global clinical trial locations for our clients as well as manage operations of the team based on approved timelines. This position will lead and assist a project team during protocol formulation and interface directly with clients, management, quality assurance, and logistics teams to manage all clinical and ancillary supply chain operations and processes.

Responsibilities:

• Manage the scope of work for each project and the implementation of protocol requirements as given by the client and management.
• Ensure all processes are implemented and completed according to all relevant SOPs, quality assurance, and logistics recommendations as well as the company’s strategic direction.
• Serve as liaison and manage relationships between the organization and client to share all relevant information including recommendations, requirements and progress of project.
• Ensure projects are completed based on timelines, budget, and scope of operations.
• In collaboration with other departments assist in all functional areas of the project where needed to ensure completion.
• Attend and or facilitate periodic teleconferences and study meetings.
• Responsible for the management of study startup, day to day interactions with sites, study team and Ancillare team/s.
• Collaborate with PM Team Leads and Portfolio Directors to assist in managing the project budget against actual expenses and current status.
• Manage supply, resupply and disposition of study supplies (non-drug).
• Collaborate with Supply Chain (logistics) to ensure that the regulatory requirements and necessary documents are in place before international shipments occur.
• Coordinate and execute monthly status reports for client, partnering with IT and CPG for any special requests from client.
• Partner with the client to gain project scope and timeline.
• Interface with the quality assurance team and management team as needed.

Requirements:

• Bachelor’s degree or equivalent Project Management work experience required.
• PMP certification preferred.
• Two to three years of experience working in Project Management.
• Experience working in pharmaceutical or clinical supply highly desirable.

Minimum Requirements:

• Demonstrated Strong Project Management skills with the ability to effectively lead a team to successful project completion.
• Ability to effectively communicate in English both written and verbal.
• Demonstrated ability to effectively multitask and manage multiple projects simultaneously.
• Detail oriented and organized; must be able to meet demanding deadlines and deliver quality work output within these tight timeframes.
• Proven ability to effectively influence and collaboratively work across diverse groups with both internal and external stakeholders and business partners.
• Understanding of clinical supply chain process desirable.
• Proficient Microsoft Office Suite including Word, PowerPoint, Outlook and Excel.
• Results oriented, confident, self-motivated and driven with solid negotiation skills.
• Flexible and capable of managing and implementing change.
• Strong analytical and problem solving skills.
• Rigor to strictly adhere to company SOPs and regulatory compliance.
• Understanding of key global regulations including GCP and GMP preferred.
• Ability to mentor and train other members of the organization.
• Must be able to work well both independently and in a team environment.
• Must have a track record of dependability, consistency and reliability.
• Able to travel internationally.