We are currently seeking a Proposal Associate II to join our team in Horsham, PA (USA) to manage the RFI/RFP responses, proposal, and quote process with little supervision. This full-time position, reporting directly to the Associate Director of Client Proposal Group (CPG) will prepare, and review proposals/quotes engaging Business Development, Project Management, Procurement, Logistics, and other functional departments as needed at the appropriate time and level to help ensure smooth transition of proposals from initial RFP through final proposal submission, award, and handoff to Project Management.
Manage all RFI/RFP responses, proposal, and quote generation process with little supervision.
Communicate with multiple departments across the organization to ensure Ancillare and client expectations and needs are satisfactorily and consistently met and/or exceeded with respect to the quote preparation process.
Work with functional team members within business development and project management departments to conduct appropriate research, effectively communicate status, and prepare proposals, using strong relationship management skills.
Schedule and facilitate strategy meetings with functional leads to identify potential issues, client requirements, and key strategies to be addressed.
Record and communicate agreement on deliverables, strategies, and timelines from resulting from strategy meeting(s). Ensure adherence through meaningful communication and follow up.
Facilitate pricing discussions with key team members. Draft proposal budget reflecting agreed upon proposal components and strategies. Ensure accuracy, consistency and price competitiveness.
Recommend proposal and study conduct strategies as well as identify internal resources, within parameters of the position.
Keep management and leadership teams engaged and well informed to ensure effective proposal process as well as quality of input and outcome.
Craft meaningful proposals for clients by accurately reflecting strategic decisions and accurately capturing proposal details. Ensure accurate mapping to client budget specifications.
Participate in client calls related to requests for proposals, budget discussions, and requests for information as required.
Provide quality deliverables under tight timeframes and deadlines. Record and maintain all agreed upon metrics.
Work overtime as required during peak periods and/or to meet deadlines. Maintain regular and predictable attendance within prescribed guidelines.
Provide training and mentorship to new or junior level proposal staff as assigned.
Perform other duties as assigned.
3+ years of direct proposal development and management experience in a CRO, pharmaceutical, or related environment preferred.
Bachelor’s degree in business or other related field required.
Detail oriented and organized.
Ability to successfully work on multiple projects simultaneously.
Effective verbal and written English communication skills.
Proficient in the use of Microsoft Word, Excel, Outlook and PowerPoint.